Office Operations Assistant at Sygaldry Technologies in Ann Arbor

Job description

About Sygaldry Sygaldry Technologies is building quantum-accelerated AI servers to exponentially speed up training and inference. Our AI servers address the problem of rising compute and energy costs for scaling AI, enabling companies to innovate faster and more affordably. We're building the infrastructure for quantum super intelligence. We pioneer new domains in physics, engineering, and AI, tackling the hardest challenges with a grounded, optimistic, and rigorous culture. Our team is growing — we're looking for people who want to shape how quantum and AI intersect, and unlock the potential of both together. About The Role Sygaldry is seeking an organized, dependable, and proactive Office Manager & Executive Assistant to support the daily operations of our Ann Arbor office and provide administrative support to company executives. This person will help keep the office organized, stocked, and welcoming while coordinating schedules, travel, meetings, and day-to-day administrative needs. The ideal candidate enjoys helping others, takes initiative, and is comfortable balancing hands-on office tasks with executive support. Responsibilities: Office Support Own the day-to-day operations of the office and ensure it is organized, welcoming, and running smoothly Keep the office stocked, and ready for use, including meeting rooms, kitchen, shared spaces and supply areas. Receive, sort, and distribute mail, packages, and deliveries, notifying employees promptly of time-sensitive arrivals. Order and coordinate food and beverages for team lunches, meetings, visitors, and office events. Handle setup and breakdown for lunches, meetings, and events. Welcome visitors and help coordinate their on-site experience. Assist with vendor appointments, office projects, workspace changes, and new employee workstation setup. Maintain basic office inventories, checklists, receipts, and order records. Identify office or facilities needs and communicate them promptly. Executive & Administrative Support Provide day-to-day administrative and operational support to Co-founder Manage calendars, scheduling, and meeting coordination across internal and external stakeholders Coordinate domestic and international travel, including flights, hotels, ground transportation, and itineraries Help executives prioritize their time by proactively identifying scheduling conflicts, dependencies, and follow-ups Coordinate meetings, including logistics, materials, and other preparation as needed Handle sensitive and confidential information with discretion and sound judgment Anticipate needs and proactively solve problems before they become blockers Qualifications Previous experience in administrative support, executive assistance, office operations, hospitality, or events is preferred. Organized and attentive to detail, with strong follow-through. Proactive, dependable, and comfortable with hands-on tasks. Warm and professional communication style. Able to manage multiple priorities and adapt to changing schedules in a fast-moving environment. Comfortable coordinating calendars, travel arrangements, and meeting logistics. Proficient with Google Workspace and comfortable using Slack and other common workplace tools. Sound judgment and discretion when handling sensitive information. Physical Requirements Ability to move throughout the office and assist with routine meeting and event setup. Ability to occasionally move or lift office supplies, packages, food orders, and event materials, with reasonable accommodations available as needed. How We’re Different At Sygaldry, curiosity and intellectual courage drive our work. We approach ambitious challenges with a grounded, optimistic, and rigorous culture and know that kind people build the strongest teams. We prioritize mission over ego and collaborate openly with a strong sense of shared purpose. We dream big, yet we execute with a love of detail. We’re looking for scientists, engineers, and operators to forge new paths with us at