Office Manager / Executive Assistant at DigitalOcean in Denver, CO

Job description

Dive in and do the best work of your career at DigitalOcean. Journey alongside a strong community of top talent who are relentless in their drive to build the simplest scalable cloud. If you have a growth mindset, naturally like to think big and bold, and are energized by the fast-paced environment of a true industry disruptor, you’ll find your place here. We value winning together—while learning, having fun, and making a profound difference for the dreamers and builders in the world. We are looking for an organized, proactive, and hospitality-driven Office Manager / Executive Assistant to run the day-to-day operations of our Broomfield office, while also supporting one to two Vice Presidents. You will be the go-to resource and cultural anchor for local employees and visiting executives, while also managing complex executive calendars, travel, and logistics. Reporting to the Director of Executive Administration, you will have direct exposure to our Leadership Team and work closely with our Executive Assistant team on diverse projects. What You'll Do Executive Support Provide high-level administrative support to 1-2 Vice Presidents, including complex calendar management, meeting coordination, and offsite planning. Plan, book, and manage travel logistics, including flights, accommodations, and dining reservations. Process expense reports to ensure timely submission and tracking. Prepare meeting materials, coordinating agendas and keeping track of action items. Partner with the EA team to ensure Leadership schedules are coordinated and aligned, and provide back-up support to the broader EA team when needed. Maintain confidentiality and discretion when handling sensitive information. Office Management Oversee day-to-day office operations, building management, and vendor relationships in order to coordinate repairs and maintenance, keep the space functional and well-stocked, and plan for capacity as local headcount changes. Own contracts and operational partnerships with local food, beverage, cleaning, security, IT support, and office supply vendors in order to manage the office budget effectively, track spend, and keep invoicing and approvals running smoothly. Serve as the direct go-to resource for on-site employee needs, coordinating new hire desk setups, onboarding logistics, badge access, and IT equipment deployment. Plan and execute in-office events, team lunches, and all-hands logistics, as well as offsite events for the leadership team, to cultivate a connected community. Manage front-of-house hospitality when executives, customers, partners, or board members visit the Broomfield office, including catering coordination, conference room setups, and A/V readiness. Act as the on-site liaison between cross-functional partners in People, IT, and Finance to track new hire start dates and facilitate space planning for team growth. What You'll Add to DigitalOcean Executive Support Expertise: Creative and efficient calendar management, with experience handling complex scheduling needs, travel arrangements, meeting preparation, and expense reporting with ease. Technical & Operational Breadth: Experience in office management, facilities management, vendor procurement, and contract oversight within a fast-paced corporate or technology environment. Budget & Event Experience: Experience with budget management, including invoice processing, and with event coordination. Tools: Proficiency in G Suite (Gmail, Calendar, Docs, Sheets, Slides) and Zoom; familiarity with workplace operational tools. The "Human" Element: Strong verbal and written communication and diplomatic skills, allowing you to interface comfortably with everyone from early-career new hires to visiting board members and executive stakeholders. Organization & Time Management: Exceptional attention to detail and the ability to balance multiple priorities in a fast-paced environment. Growth Mindset: A positive, team-oriented attitude, a bias for action, and a "leave it better tha