Office Coordinator at Rexford Industrial in Costa Mesa, CA

Job description

Rexford Industrial Realty, Inc. (NYSE: REXR) is a leading, publicly traded industrial real estate investment and management company operating a $11 Billion industrial real estate portfolio. Office Coordinator Rexford Industrial is seeking a highly organized, proactive, and service-oriented Office Coordinator to join our Human Resources team. This role is responsible for supporting daily office operations, coordinating workplace services across multiple locations, and creating a welcoming and engaging employee experience. The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced environment. We are looking for someone who enjoys supporting others, takes initiative, and brings a positive, solutions-focused approach to their work. Location: Costa Mesa, CA | On-site Work Arrangement: This is a fully in-office position requiring five days per week at our Costa Mesa office, with travel to our Brentwood (Los Angeles) office at least twice per month. Remote and hybrid work arrangements are not available for this role. Key Responsibilities Oversee daily office operations, including office upkeep, inventory management, supply ordering, mail distribution, and workplace organization. Coordinate office services across multiple locations, including weekly employee lunches, vendor management, and workplace needs. Serve as the primary point of contact for building management, maintenance requests, vendor access, and office-related communications. Manage administrative and financial processes, including purchasing card reconciliations, expense tracking, parking access, and visitor validations. Support employee engagement initiatives, including RexSocial, RexForGood, companywide events, and in-office celebrations. Coordinate event logistics, including catering, conference room reservations, setup, and cleanup. Assist with new hire onboarding, workspace preparation, and general HR administrative projects. Support workplace safety procedures, emergency preparedness, and building security coordination. Identify opportunities to improve office processes, efficiency, and the overall employee experience. Visit the Brentwood office at least twice per month to provide on-site support, assist with HR and office operations. Qualifications Previous experience in office coordination, administrative support, hospitality, or a related role. Associate's or bachelor's degree preferred, or equivalent relevant experience. Strong organizational skills, attention to detail, and ability to manage multiple priorities. Excellent interpersonal and communication skills with a positive, service-oriented attitude. Proactive problem-solving skills, adaptability, and ability to work independently. Experience coordinating vendors, office services, or employee events preferred. Proficiency in Microsoft Office; experience with Canva, Awardco, Smartsheet, and Qualtrics is a plus. Ability to exercise sound judgment and maintain confidentiality. Compensation: Rexford Industrial's reward plan includes great compensation packages, bonus eligibility, and long-term stock incentives. The expected hourly rate range for this role is $27.88 to $36.06 (annualized equivalent $58,000 to $75,000), with a 10% discretionary annual bonus target and stock grant eligibility.* The actual hourly rate and total compensation offered depend on a variety of factors, which include, without limitation, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location where the job will be performed. The final hourly rate and total compensation will be described in any offer letter. ADA Requirements : The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations