Office Associate - Hoyt Shared Staff Center at University of Wyoming in Laramie, WY

Job description

Join Our Campus Community! Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today! Why Choose Us? At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include: Generous Retirement Contributions: The State contributes over 15% of your gross salary. With your mandatory employee contribution, the total contribution toward your retirement plan exceeds 19%. Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs . Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure. Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth. Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources. At the University of Wyoming , we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary . JOB TITLE: Office Associate – Hoyt Shared Staff Center JOB PURPOSE: Perform advanced office and administrative/management support tasks. ESSENTIAL DUTIES AND RESPONSIBILITIES: Serve as the front office for the Hoyt Hall Shared Staff Center, assisting students, faculty, staff, and visitors for the Departments of English and Modern & Classical Languages. Perform administrative tasks and projects. Analyze, process and maintain information as required. Assist supervisor by researching problems and providing resolution(s) as directed. Perform bookkeeping duties, including p-card reconciliations and reimbursements. Organize data and oversee office functions as required. Maintain records and prepare reports as needed, including course scheduling in Banner. May perform a variety of marketing, website, and special event projects and tasks. Explain department and University procedures to students, faculty, and staff. Perform special projects, as directed. May guide and assist with supervision of student employees as required. SUPPLEMENTAL FUNCTIONS: May assist with departmental budget planning process including research and provide/prepare financial reports. Assist with revision of forms and office procedures. COMPETENCIES: Adaptability Analysis/Problem Identification Attention to detail Consistency Initiative Quality Orientation Work Prioritization & Management MINIMUM QUALIFICATIONS: Education: High School Diploma or GED Experience: 2 years progressively responsible work-related experience Required licensure, certification, registration or other requirements: None Experience Evaluation Minimum experience requirements are evaluated on a full-time equivalent (FTE) basis. Relevant part-time experience will be prorated based on hours worked. For example, two years working an average of 20 hours per week is equivalent to approximately one year of full-time experience. Applicants must include the average hours worked per week for all current and previous positions. Failure to provide this information may affect the evaluation of qualifications. DESIRED QUALIFICATIONS: Associate’s degree and/or equivalent combination of education and experience Experience with electronic and paper record keeping Experience in an office or customer service role Experience with Banner, WyoCloud, or similar university systems Experience in higher education Excellent written and verbal communication skill