Office Assistant C-1 at McGill University

Job description

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply. If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar). Under the direction of the Associate Dean (Graduate Studies) and the Director of the Office of Arts Education, the incumbent will maintain and update the Faculty’s Handbook for TAs and related orientation materials, liaise with departmental administrators and recent graduate instructors to identify resource updates and professional development needs, and assist in the development, organization, and delivery of workshops to support graduate students in developing their teaching skills and portfolios. Key Responsibilities Review, update, and maintain TA training, orientation, and onboarding materials in consultation with Faculty and departmental stakeholders. Liaise with departmental administrators, Chairs, and Graduate Program Directors (GPDs) to gather information and identify required updates to TA resources and training materials. Consult with graduate instructors and recent graduates to collect feedback on teaching experiences, identify professional development needs, and assess areas for program enhancement. Assist in the development, organization, and coordination of workshops focused on teaching practices, lesson planning, classroom engagement, assessment, and teaching portfolio development. Support the preparation and delivery of workshops, including the creation, revision, and distribution of instructional materials and resources. Coordinate meetings, consultations, and communications with Faculty and departmental partners. Maintain accurate records of feedback, resource updates, and project activities, ensuring timely completion and dissemination of revised materials. Research teaching and learning practices and assist with the development of resources that support graduate student instructors. Provide general administrative and project coordination support to the Office of Arts Education, as required. The responsibilities outlined above are representative of the position and are not exhaustive. Additional related duties may be assigned in accordance with the Office Assistant C classification, including functions associated with Office Assistant levels A and B. Qualifications and Skills Strong knowledge of the university environment, including academic policies, administrative processes, and issues related to teaching, learning, and student assessment. Excellent research, writing, editing, and information synthesis skills, with the ability to translate pedagogical concepts into accessible and practical resources. Strong organizational skills, attention to detail, and demonstrated ability to manage multiple priorities and meet deadlines. Excellent interpersonal and communication skills, with the ability to build effective working relationships with academic, administrative, and student stakeholders. Experience coordinating meetings, workshops, training sessions, or other collaborative initiatives. Ability to work independently while also contributing effectively within a team environment. Experience with academic committees, student governance, university service, or policy-related work is considered an asset. Graduate-level experience is required; doctoral-level studies are preferred. Experience as a Teaching Assistant, instructor, or facilitator in a post-secondary environment is a strong asset. Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located. Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verb