Materials Manager (R6373) at Shield AI in Dallas, TX

Job description

Shield AI is a venture-backed defense-tech company with the mission of protecting service members and civilians with intelligent systems. Its products include Hivemind autonomy software, V-BAT and X-BAT aircraft, and Aechelon simulation and synthetic reality technologies. With offices and facilities across the U.S., Europe, the Middle East, and Asia-Pacific, Shield AI’s technology actively supports operations worldwide. For more information, visit www.shield.ai. Follow Shield AI on LinkedIn, X, Instagram, and YouTube. What You'll Do Team Leadership • Directly supervise receiving associates and incoming inspectors, including daily assignments, scheduling, training, coaching, and performance evaluations. • Establish clear expectations for safety, quality, productivity, accuracy, and professional conduct. • Balance staffing and workload across receiving and inspection to support production priorities. • Develop cross-training plans and maintain training records to ensure personnel are qualified for assigned tasks. • Address performance issues promptly and support hiring, onboarding, and employee development. Receiving Operations • Oversee receipt, identification, counting, and verification of purchased materials against purchase orders, packing slips, and required documentation. • Ensure accurate and timely transactions in the ERP system, including part numbers, quantities, revisions, and lot or serial information where required. • Resolve shortages, overages, shipping damage, incorrect parts, and documentation discrepancies with Procurement and suppliers. • Maintain material identification, traceability, segregation, and handling controls throughout the receiving process. • Coordinate movement of accepted material to inventory, kitting, or production. Incoming Inspection • Execute incoming inspection activities according to approved inspection plans, drawings, specifications, purchase order requirements, and quality procedures. • Ensure required supplier documentation is present and reviewed, including certificates of conformance, material certifications, test reports, and first article documentation when applicable. • Verify inspectors use appropriate inspection methods and calibrated measurement equipment. • Ensure suspected or confirmed nonconforming material is identified, documented, and quarantined pending authorized disposition. • Partner with Supplier Quality and Engineering on inspection questions, supplier defects, containment, and material review activities. • Ensure material is released only after required acceptance criteria and approvals are satisfied. Cross-Functional Execution & Improvement • Lead daily reviews of receiving and inspection queues, aging material, shortages, and production-critical receipts. • Escalate quality concerns and material constraints with clear ownership and required resolution dates. • Improve receiving-to-stock cycle time without compromising inspection requirements or traceability. • Standardize work instructions, visual controls, and transaction practices. • Support supplier corrective actions by providing accurate defect records and inspection evidence. • Maintain an organized, safe, and audit-ready work area. What You'll Bring Required Qualifications • Experience in receiving, incoming inspection, inventory control, or manufacturing quality. • Prior experience directly supervising hourly or technical personnel, including coaching, work assignment, and performance management. • Ability to interpret purchase orders, engineering drawings, specifications, and inspection instructions. • Experience using ERP systems for receiving, inventory transactions, and material status tracking. • Working knowledge of inspection tools such as calipers, micrometers, gauges, and other applicable measurement equipment. • Strong attention to detail, problem-solving skills, and cross-functional communication. • Ability to prioritize competing demands in a fast-paced manufacturing environment. Preferred Qu