Manager of Program Operations at UW in Seattle, WA

Job description

Job Description The Department of Neurology has an outstanding opportunity for a Manager of Program Operations to join their team. About this opportunity Reporting to the Principal Investigator, this position will support a new multidisciplinary initiative focusing on brain health, cognitive aging, and resilience among community-dwelling adults and older adults living in rural areas. This Program will focus on research into the individual and social factors that influence risk for, and resilience to, neurodegenerative diseases by increasing education and awareness of brain health, dementia, and Alzheimer’s disease. The Manager of Program Operations oversees day-to-day program operations, managing administrative and budgetary processes, and coordinating activities across sites and institutions, ensuring effective execution of program goals while maintaining compliance with institutional and funder requirements, scientific objectives, and project milestones. The role requires frequent coordination with faculty, research staff, trainees, administrative units, and institutional partners, each with distinct workflows, expectations, and constraints. Key Responsibilities Strategic Program Development & Operations – 40% Contribute to strategic planning and implementation of near-term Program initiatives and long-term objectives Translate programmatic goals into clear operational plans, timelines, and personnel assignments Monitor workflows to ensure activities are completed accurately, consistently, and efficiently and on schedule Identify operational challenges and recommend practical solutions to program leadership Develop and maintain detailed project plans, operational protocols, and standard operating procedures Project Coordination & Implementation – 30% Manage all day-to-day operations of the Program across multiple sites Coordinate activities among faculty, research staff, trainees, and external collaborators Track program milestones, deliverables, and dependencies across multiple concurrent projects Support onboarding and training of program personnel Provide ongoing supervision for program staff (e.g., research coordinators, outreach coordinators) and students, including managing schedules, performance evaluations, and corrective actions as needed Organize and support Program meetings, including agenda preparation, documentation, and follow-up Budget & Financial Accounting – 15% Maintain detailed program budgets, including expense tracking, financial projections, and reconciliation Coordinate purchasing, contracts, and service agreements in accordance with UW policies Assist with monitoring subawards, vendor agreements and deliverables, and associated timelines Resource planning to ensure efficient use of program funds Reporting, Compliance & Documentation – 10% Ensure tracking and reporting of key milestones and metrics, and other relevant data for program evaluation Prepare progress reports, summaries, and metrics for leadership and funders Maintain accurate program documentation to support reporting, audits, and evaluation Ensure program activities comply with UW policies and applicable sponsor requirements Communication & Stakeholder Engagement – 5% Serve as a primary operational point of contact for internal and external stakeholders Draft and coordinate program communications, including updates, briefings, and presentations Support dissemination of program activities and outcomes in collaboration with leadership Required Qualifications To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration. Minimum Qualifications Bachelor’s degree in public health, health sciences, social sciences, business administration, or a related field and 4 years of progr