Manager, Clinical Research Financial Operations at The University of Texas at Austin in Austin, TX

Job description

Job Posting Title: Manager, Clinical Research Financial Operations ---- Hiring Department: Dell Medical School ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Oct 05, 2026 ---- Position Duration: Expected to Continue Until Sep 30, 2029 ---- Location: AUSTIN, TX ---- Job Details: General Notes Dell Medical School is seeking a Manager, Clinical Research Financial Operations. This is a 3-year grant-funded position with an end date of September 30, 2029, renewable based on availability of funding, work performance, and progress toward goals. Purpose The Manager, Clinical Research Financial Operations manages day‑to‑day centralized clinical research operations within the Clinical Trials Office (CTO) and supports consistent execution of clinical trial workflows across participating departments. Reporting to the Senior Manager, Clinical Research Operations, this role oversees research coordinator pools and operational staff responsible for study start‑up execution, regulatory submissions, trial coordination activities, and participant recruitment support. The Manager implements standardized operational procedures, ensures compliance with federal regulations and institutional policies, and supports efficient activation and execution of clinical trials. This role collaborates closely with investigators, departmental research units, regulatory offices, research finance, and clinical operations to ensure high‑quality study conduct and operational readiness across the institutional research portfolio. ESSENTIAL JOB FUNCTIONS: Operational Oversight & Process Implementation · Manages day‑to‑day operations of centralized clinical research services including study start‑up, trial coordination, regulatory workflows, and recruitment support. · Implements operational procedures, service workflows, and performance expectations established by the CTO. · Supports the development and maintenance of standard operating procedures (SOPs), job aids, and guidelines for clinical research operations. · Monitors key operational metrics such as study activation timelines, coordinator workload, regulatory submission timeliness, and enrollment progress. · Identifies process gaps and recommends operational improvements to enhance efficiency and compliance. Research Coordinator Pool Management & Workforce Support · Supervises centralized research coordinators and operational staff, including hiring, onboarding, training, performance evaluation, and day‑to‑day oversight. · Assigns coordinator resources to studies based on protocol complexity, enrollment expectations, and departmental needs. · Ensures consistent application of operational standards, documentation practices, and participant management workflows. · Supports workforce development, competency assessment, and professional growth for coordinators and operational staff. · Contributes to workforce planning and resource‑allocation strategies to meet institutional research demands. Clinical Trial Start-Up & Study Activation Coordination · Oversees operational components of feasibility review, study intake, and activation readiness activities. · Coordinates with contracting, coverage analysis, budgeting, IRB, regulatory, Epic Research, and CTMS teams to ensure timely activation. · Tracks start‑up progress, monitors milestones, and identifies operational barriers affecting study initiation. · Implements activation workflows, communicates expectations to study teams, and supports continuous improvement efforts. Regulatory Support & Compliance Monitoring · Oversees regulatory submission activities including initial submissions, amendments, continuing reviews, and safety reporting. · Ensures compliance with institutional policies, FDA regulations, ICH‑GCP guidance, and federal research requirements. · Supports operational readiness for audits, inspections, and sponsor monitoring visits. · Assists with oversight of investigator‑ini