Manager, BioMed Shared Services at Brown University

Job description

Job Description: The Manager, BioMed Shared Services provides advanced, high-level research administration and team leadership within BioMed Shared Services. BioMed Shared Services supports the majority of application and sponsored project proposal submissions for the Division of Biology and Medicine. Serving as a senior subject matter expert and operational liaison between the Shared Services Director and Grants and Financial Specialists, this non-supervisory role leads the management of large, multi-investigator, and highly complex proposal submissions. The incumbent serves as a functional team lead and workflow buffer, providing peer guidance and high-level technical oversight and serves as the administrative liaison between BioMed Shared Services, BioMed Research Administration, the Office of Sponsored Projects and collaborating institutions, sponsoring agencies and principal investigators (PIs). The position delivers comprehensive pre-award management (budget development, proposal assembly, and submission) as well as setting up Professional Services Agreements (PSAs) and contracts through BXM, initiating subaward agreements, and managing rebudgets. Job Qualifications Education and Experience Bachelor’s degree required plus a minimum of 4 years of research administration experience A degree in Accounting, Finance, Public Health, Biology, Health Science, Science, Engineering or Math field is preferred Higher-Education or non-profit work experience preferred And/or equivalent combination of education and experience Job Competencies Proven record of delivering proactive service to multiple stakeholders Excellent financial analytical ability Willingness and interest in assuming increasing levels of responsibilities, networking, leadership, and training opportunities Highly proficient in Excel applications (data manipulations); MS Excel and Google Docs preferred Excellent communication skills (both oral and written) to elicit and disperse information; to present information (including data) and communications in a clear and concise manner Strong organizational, administrative, time management and critical thinking skills Ability to meet deadlines in a fast-paced, multi-faceted work environment and be flexible with schedule in order to meet deadlines Flexible, service-oriented and resourceful Ability to organize and prioritize workload in a multi-tasking environment while maintaining careful attention to detail Ability to handle confidential information with discretion Experience with proposal preparation with federal and non-federal grants and using the InfoEd/Coeus grants management (or similar) system Familiarity with eRA Commons, NSF Fastlane, Research.gov and/or Grants.gov preferred CRIMINAL BACKGROUND AND EDUCATION CHECK REQUIRED Benefits of Working at Brown: Please review additional information on the Benefits of Working at Brown . Recruiting Start Date: 2026-10-23 Job Posting Title: Manager, BioMed Shared Services Department: BioMed Research Administration Grade: Grade 10 Worker Type: Employee Worker Sub-Type : Regular Time Type: Full time Scheduled Weekly Hours: 37.5 Position Work Location: Hybrid Submission Guidelines: The designated Position Work Location for each position determines the approved modality of work. Positions are classified based on the operational and business needs of the department and may be designated as on-site, hybrid, or remote. Employees with a designated position work location as remote must reside and perform their work in a state where Brown University is registered to do business. Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C. Please note that to be considered for a staff position at Brown University, you must submit a separate application for each position you wish to be considered for. Applications are reviewed only fo