Logistics and Customs Operations Specialist at Hitachi in Bắc Ninh

Job description

Location: Bac Ninh, Bắc Ninh, Vietnam Job ID: R0145418 Date Posted: 2026-10-13 Company Name: HITACHI ENERGY VIETNAM COMPANY LIMITED Profession (Job Category): Customer Service & Contact Center Operations Job Schedule: Full time Remote: No Job Description: The opportunity: Logistics and Customs Operations Specialist is responsible for the successful end-to-end logistics operations and ensuring a high level of service and cost-effective move ment of goods. Additionally, she/he is responsible to execute import/export customs operations for heavy lift, general cargo, and parcel orders. She/he takes full responsibility for the execution of G/C inbound and outbound orders, starting with the receipt of the IBD/OBD, co-ordination with LSPs and ending with the delivery of the cargo, respectively codification/approval of LSP invoices. She/he reviews the customs requirements as well as documentation and creates customs clearance instructions and uploading all relevant information and documentation in SAP GTS and submit to brokers . She/he supports the issue resolution for customs related matter until success fully closing the customs clearance. He/she works closely with the sourcing team to support the strategic sourcing process with the creation of spot RFIs and RFQ for G/C. Additionally, he/she is key to resolve and manage potential issues and claims with LSPs. How you’ll make an impact: You will manage the end-to-end G/C transportation planning including the verification and approval of freight unit data (* weight, dimensions, pick-up and delivery address and dates, incoterms), select MOT, check routes, check nominated carriers and lanes, calculate charges, select and assign LSP, create Freight Order with assigned LSP and submit finalized FO document for execution, share shipping schedule with stakeholders, communicate back shipment scenarios (incl. pick-up and delivery dates) and resolve any potential issues, if rates not existing in SAP TM, run Spot Quote. You will prepare spot quotes, identify potential suppliers and confirm their qualification aligning with sourcing team, submit spot quote requests, and clarify any related inquiry, manage the end-to-end G/C transport execution including shipment documentation check, updating transport data in SAP TM, maintaining communication with transport service providers to monitor milestones and in case of missing information, resolve any issues during the transport execution, create respective NCRs as needed, initiate issue resolution in case ETA to delivery location is at risk and check if correct PODs are submitted, pre-check of all customs related transport export and/or import documentation, manage the end-to-end G/C charge calculation including calculations and system updates/maintenance, check if any additional charges apply, verify final charges in the system, adjust charges if needed, settle any disputes. You will manage the end-to-end freight settlement and charge dispute management process with LSPs including the POD and invoice verification, check if carriers’ invoices match the agreed rates, follow up and clarification with Logistics Service Provider, handle and resolve disputes until FSD (Freight Settlement Document) creation in SAP TM to initiate invoice payment , manage the general cargo transport cost approval in case costs exceed threshold, check with P&F/buyer for approval and/or evaluate alternative transport options to align with budget, clarify delayed LSP payments and create urgent payment requests, contact AR/AP when debit notes have to be created (e.g. claim settlement, clarify discrepancies and resolve incorrect payments. You will manage import/export customs operations process with customs brokers for general cargo, heavy lift, and parcel orders, create import/export customs declaration file, verify customs HS classification and correct description, and upload all relevant documents into SAP GTS, send customs instructions to customs broker, including request for any