Limited Submission Coordinator at Oregon State University in Corvallis

Job description

Important Notifications: Application Deadline: When applying, please keep in mind this posting will close at 11:59 pm the night before the posted "end date". Applications MUST be submitted prior to this deadline. Current Employees: Do not apply via the OSU Career site. Instead, please login to your regular Workday account and visit the Jobs Hub to apply. Department: Division of Research and Innovation - Special Instructions to Applicants: When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position. Starting salary will be commensurate with skills, education, and experience. For additional information please contact: Gretchen Cuevas at Gretchen.Cuevas@oregonstate.edu Job Summary: The Division of Research and Innovation is seeking a Limited Submission Coordinator. This is a full-time (1.00 FTE), 12-month, professional faculty position. Key Responsibilities: 1. Manage Limited Submission Competitions Coordinate the full lifecycle of institutional limited submission competitions, from identifying anticipated opportunities and launching competitions through internal review and selection. 2. Administer Internal Review and Selection Processes Review Notices of Intent and eligibility, develop scoring rubrics, recruit and coordinate ad hoc reviewers, and support transparent, equitable, and strategically aligned selection processes. 3. Manage Competition Systems, Communications, and Outreach Develop and maintain InfoReady applications and landing pages, communicate opportunities through email, newsletters, and web channels, and ensure competition information is timely and accurate. 4. Analyze and Report Limited Submission Activity Compile scoring data and reviewer feedback for institutional leadership and prepare regular reports on competition activity, outcomes, and trends. 5. Provide Research Development Operations and Project Support Support ORA research development initiatives through project coordination, scheduling, tracking milestones and deliverables, communications, and development of procedures, templates, and other operational resources. 6. Coordinate Faculty Award and Recognition Nominations Partner with the Office of Faculty Excellence and university units to identify high-potential faculty, assemble nomination materials, solicit input, and support nominations for research awards, honorifics, and national or international opportunities. 7. Build Partnerships and Improve Research Advancement Processes Communicate and collaborate with faculty, university leadership, OSU Foundation Relations, external organizations, and ORA/TERA Solutions Hub colleagues while contributing to continuous improvement of limited submission and research advancement processes. The Limited Submission Coordinator in the Office for Research Advancement (ORA) serves as the university's central resource for coordinating limited submission funding opportunities that restrict the number of proposals an institution may submit. This position manages the full lifecycle of the limited submission process, from identifying and evaluating funding opportunities through coordinating internal competitions, facilitating reviews, communicating outcomes, and ensuring compliance with sponsor limitations and university procedures. In addition, the position supports university processes for nominating outstanding Oregon State University faculty and researchers for prestigious national committees, honors, awards, and recognition programs related to research, scholarship, innovation, and impact. The Limited Submission Coordinator works closely with faculty, research administrators, and university leadership to promote strategic research opportunities, ensure transparent and equitable selection processes, and enhance the university's visibility and competitiveness for external funding and national recognition. Qualifications: Require