Liberal Arts Development Associate for Frontline Support at The University of Texas at Austin in Main Campus, UT

Job description

Job Posting Title: Liberal Arts Development Associate for Frontline Support ---- Hiring Department: College of Liberal Arts ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt from FLSA ---- Earliest Start Date: Nov 01, 2026 ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes What benefits do I receive with UT? The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards . For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/ . Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit: https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/ . For more information on college staff professional development, please visit: https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund . Purpose Provide proactive and productive Frontline Services support within the College of Liberal Arts (COLA) Development Office, with consistent focus on high-level attention to detail and accuracy in support of our gift officer activities and in coordination with Research, Prospect Management, Constituent Engagement and Stewardship staff members. Responsibilities Work directly with Gift Officers on the COLA Development Team to enhance the quality and quantity of engagement with constituents leading to major and principal gift solicitations. This position will take day-to-day activity direction from the Senior Director of Principal Gifts and other gift officers while remaining a fully integrated member of the COLA Development Advancement Team. This position will lead, manage, and execute the following tasks and projects: Partner with gift officers on ongoing donor strategy development and execution, including portfolio management, proposal preparation, and stewardship planning and execution. Assist with maintaining appropriate electronic documentation on a timely basis, including engagement activities, proposal tracking, contact reports, donor strategies, and forecasting. Assist with recording timely reports, letters, proposals, or gift agreements following a donor contact. Assist with prospect and donor research, individualized donor stewardship projects, and various forms of donor outreach as needed. Assist in the coordination of activities for COLA Gift Officers and other staff members as assigned. Provide support that allows for efficient and effective use of staff members’ time. Coordinate internal and external meetings for gift officers, plan travel, and process reimbursements in a timely manner. Plan and execute various ad hoc and donor-driven events, such as workshops, webinars, and campus visits. Work with advancement team members to achieve group deadlines and successful events. Serve as an information resource for gift officers on engagement activities and for constituent relations staff on specific donors. Work collaboratively, proactively, and in a professional, service-oriented manner with all university staff to further the development goals of the university. Effectively manage priorities to complete projects in a timely manner. Other related functions and duties as assigned. Required Qualifications Bachelor's degree. A combination of one year of experience assisting with fundraising programs or performing complex administrative functions. Highly effective communication skills (written, verbal, interpersonal). Project management skills. Capable of working independently and under pressure, while also engaging in collaboration between teams. Excellence in problem-analyzing, problem-solving, and customer service. Demonstrated high attention to details and accountability. Ability to u