Legal Talent Events Coordinator at Simpson Thacher & Bartlett in New York, NY

Job description

Position Summary The Legal Talent Events Coordinator coordinates the planning and delivery of Legal Talent events and programs, providing administrative, logistical, and onsite production support for recruiting, professional development, engagement, and other talent-focused programs. This role manages event details, timelines, communications, and stakeholder coordination to ensure that programs are organized, welcoming, and delivered in accordance with the Firm’s high standards of excellence. Responsibilities Coordinate the administrative and logistical aspects of planning and managing Legal Talent events, programs, and related initiatives. Manage event logistics throughout the full lifecycle of an event, including venue and experience research, invitations and communications, RSVP tracking, name badges, signage, event materials, catering, transportation, and onsite support. Coordinate planning and execution for recruiting events, summer associate programming, orientation, training sessions, professional development programs, employee engagement activities, and other internal events. Coordinate with internal departments, external vendors, venues, and other stakeholders to confirm event requirements, timelines, deliverables, and day-of logistics. Maintain event calendars, planning documents, checklists, templates, guest lists, attendance records, and post-event materials. Prepare and coordinate event communications, presentation materials, agendas, surveys, and other program collateral. Coordinate the ordering, organization, and distribution of event materials, gifts, promotional items, and supplies; maintain related inventory as needed. This aspect of the role may occasionally be physical in nature. Collect and analyze event feedback and coordinate post-event follow-up, reporting, and documentation. Coordinate assigned Legal Talent projects and support other Firm initiatives as needed. Perform other administrative tasks as needed in support of the Legal Talent team. Required Skills Strong written and verbal communication, organizational, and customer-service skills. Excellent attention to detail and the ability to produce accurate, timely, and complete work. Ability to manage multiple priorities, meet deadlines, and remain composed in a fast-paced professional-services environment. Ability to work independently and collaboratively with colleagues at all levels of the organization. Proficiency in Microsoft Office programs; experience with event, survey, design, or database platforms is a plus. Sound judgment and discretion when handling confidential candidate, attorney, and personnel information. Ability to anticipate needs, identify potential issues, recommend solutions, and independently follow through on event-related details. Positive, can-do attitude, professional demeanor, and demonstrated team-player approach. Ability to quickly develop organizational awareness and understand the Firm’s culture, vision, policies, and practices. Flexibility to work additional hours and travel to onsite event locations, as needed. Ability to think creatively and contribute ideas that enhance the participant experience. Required Experience At least two years of administrative, event coordination, recruiting, talent development, or related experience in a fast-paced, deadline-driven professional-services environment; law firm experience is a plus. Education Required Bachelor’s degree Preferred Degree or coursework in Human Resources, Hospitality, Event Management, Communications, Business Administration, Marketing, or a related field Salary Information NY Only: The estimated base salary range for this position is $70,000 to $85,000 at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the