Legal Operations Analyst at MUFG in New York, NY

Job description

Do you want your voice heard and your actions to count? Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world. With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career. Join MUFG, where being inspired is expected and making a meaningful impact is rewarded. The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details. Legal Operations Analyst Position Summary The Legal Operations Analyst supports the Americas Legal Department (ALD) by managing third-party legal vendor relationships, administering the Outside Counsel Guidelines lifecycle, and supporting the department’s day-to-day legal operations. Working closely with Third-Party Management (TPM), subject-matter experts, and the broader Ops team, the role ensures legal vendors are correctly risk-assessed, onboarded, and monitored in compliance with bank policy. Key Responsibilities Third-Party Vendor Management Support Legal third-party vendors mgmt. by overseeing relationship third-party vendors, including law firms and other legal vendors. Operate Alternative Practice Legal vendors risk management - working closely with Third-Party Management (TPM) and other SMEs, correctly risk-assessing the vendors and maintaining the vendor inventory and signed outside counsel guidelines while collecting and saving all necessary records and documentation. Manage the department’s external counsel engagement through the Outside Counsel Guidelines execution – monitoring the General Counsel mailbox daily, creating, tailoring, and supporting negotiations, and saving the executed Guidelines to the designed folder. Onboard new Legal vendors in accordance with the outside counsel guidelines and the desktop procedure. Add to the company’s vendor risk platform and monitor all engagements including ensuring compliance with bank policies and escalate issues as needed. Ensure obligatory requirements, negative media screening, business owner identification for high-risk jurisdiction, are completed for current and prospective vendors. Ensure prompt and consistent communication between all parties including in legal, TPM and SMEs. Manage other vendor-risk related requirements - completing annual performance evaluation for relationship vendors, Review and Challenge process, TPI (Third-Party Intermediary) identification, other audit inquiries. Prepare periodic reporting on vendor engagements and utilization status. Manage the department’s subscription services, which includes management of ALD’s subscription roasters, invoice processes, and aggregation of monthly usage reports. Other Requirements Support Onit Mailbox operation and take a back-up role with an e-billing/matter mgmt. coordinator, including legal invoice communication with Account Payable and internal & external clients, updating user profiles, submitting access requests, maintaining security groups and vendor profiles. Support special project and day-to-day operation as a part of the Ops team Qualification & Skills Required Bachelor’s degree or equivalent experience in legal operations, business, or a related field. Experience in vendor management, third-party risk, legal operations, or a comparable operational role – law firm/legal vendor management experience preferred. Strong attention to detail with a job-ownership mentality and the ability to respond quickly to group-mailbo