Legal Assistant at Sony in New York, NY

Job description

At Sony Music Publishing (“SMP”) , we believe every voice matters. We are the #1 global music publisher, advancing the artistry of the world’s greatest songwriters and composers for over 25 years. We keep songwriters at the forefront of everything we do, and design our suite of services to amplify opportunities, build connections, and defend their rights. Our roster benefits from an international team committed to providing support at every career stage. From classic catalogues to contemporary hitmakers, history is always being written. We are a part of the Sony family of global companies. Learn more about SMP at https://www.sonymusicpub.com/en . Why join Sony Music Group? Here at Sony Music Group, we are shaping what’s next in a way that creates impact. Forging powerful new ideas at the heart of music, technology, and culture that entertain and move people. This is your opportunity. Part of a global community, united by individual passion, rising to that challenge every day. Adapting at pace and supporting one another, inspired to influence the future. For the benefit of you, our people; our creators, our business, and wider society too. Be a part of an organization that is creator first. Committed to fueling excellence and always imagining more, while fostering a supportive culture, one where we elevate each other and act responsibly. Job Purpose: The Legal Assistant provides comprehensive administrative and legal workflow support to the attorney team handling commercial and entertainment agreements and related legal matters. The ideal candidate is a detail-oriented, proactive professional who thrives in a fast-paced environment and handles confidential information with discretion, integrity, and professionalism. This role requires strong organizational skills, sound judgment, the ability to manage multiple priorities, and a commitment to delivering excellent service to internal stakeholders and external partners. What You’ll Do: Legal Matter Support Support contract intake, monitor assigned matters, and promptly follow up or escalate missing information, stalled items, and approaching deadlines. Coordinate the collection of contextual information, supporting documents, and approvals from internal stakeholders. Receive and route routine reviews and legal notices (e.g., Certificates of Insurance, visa support documentation, letters of direction, termination notices) to applicable specialists and track through completion. Prepare agreement summaries, deal summaries, approval memoranda, and other routine documents using attorney instructions and approved templates; proofread and finalize materials for attorney review. Prepare clean execution copies and signature packages, confirming all documents, exhibits, and approvals are complete and properly organized. Approvals, Execution, and Post-Execution Coordination Circulate deal approval memoranda to appropriate stakeholders and proactively follow up on outstanding approvals. Coordinate agreement execution through DocuSign or other approved processes, including routing signature packages, monitoring status, and escalating delays. Distribute fully executed agreements and related materials; update matter records and confirm documents are properly stored. Coordinate post-execution activities, including initiating payment requests and supporting smooth handoffs to contract administration, finance, and business teams. Tracking, Records, and Workflow Management Maintain trackers and matter-management tools for agreements, approvals, execution status, and renewals; provide clear status updates to attorneys. Maintain organized legal files in accordance with department naming, filing, and storage practices. Assist with maintaining templates, checklists, and intake forms. Identify recurring administrative or workflow issues and suggest practical improvements. Attorney Support Manage calendars and coordinate meetings and training sessions, including scheduling, materials preparation, and foll