Legal Administrative Coordinator - Litigation at Morgan Lewis & Bockius in Los Angeles, CA

Job description

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Administrative Coordinator (LAC) to support the Labor and Employment Practice Group. Reporting to the Administrative Support Manager this position will be responsible for providing a broad range of administrative, secretarial and document processing support with guidance to the assigned Practice Group in an environment where superior client service is emphasized and practiced. Maintaining an in-office presence is important to delivering our services through an integrated and collaborative work culture. Firm policy requires this role to work in the office three days per week as scheduled by their manager unless client demands, or another accommodation approved by their practice group, require them to be elsewhere. PRIMARY FUNCTIONS AND RESPONSIBILITIES Regularly utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) through BigHand and/or directly the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed. Assists with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications. Time entry, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups. Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries. Maintains electronic and/or physical files, calendars, correspondence, and collaborative workspaces; creates and maintains binders. Performs redlining, prepare individual signature packets of closing documents, compile Exhibits and Schedules to documents, and compile executed signatures of final documents. Processes new business intake, related forms, and correspondence. Processes expense reports and invoices; arranges check requests; monitors through completion. Arranges travel and prepares itineraries; maintains attorney travel and desk profiles. Coordinates or assists with printing, scanning, copying of documents and/or sending of same. Provides legal research, case support, and project assistance. Other administrative duties as assigned. EDUCATION AND EXPERIENCE Bachelor’s degree and at least two (2) years of administrative support experience, or equivalent combination of education and experience. Previous law firm experience required. Demonstrates proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Portable Document Format (PDF) software. Experience supporting Litigation attorneys in a fast-paced environment with a strong understanding of procedures and case-related administrative support. Strong organizational skills, attention to detail, the ability to balance multiple tasks in a fast-paced environment, and the ability to manage confidential information with discretion. Excellent written/verbal communication skills, strong interpersonal skills, and the ability to work autonomously while also functioning effectively in a team environment. Exhibits strategic thinking and initiative in handling assignments and projects. Works productively and effectively with all personnel as part of a client service team. Demonstrates excellent client communication skills. Flexibility to work overtime is required. Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting “Careers.” For positions in Los Angeles, CA, the salary range for this job posting is: $67,400 - $107,825. The base salary or hourly wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and