HRI Business Coordinator II at Texas A&M University-Corpus Christi in Corpus Christi, TX

Job description

Job Title HRI Business Coordinator II Agency Texas A&M University - Corpus Christi Department Harte Research Institute Proposed Minimum Salary Commensurate Job Location Corpus Christi, Texas Job Type Staff Job Description TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies. TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities. PURPOSE The HRI Business Coordinator II, under general supervision, provides support and coordination of a variety of business activities. This role requires independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor. DESCRIPTION Functional Area 1: Business Operations Percent Effort: 50% Serve as the secondary liaison with Human Resources, HRI Finance, and Research, providing backup support to the primary HR contact as needed. Prepare and process personnel actions, including hiring, compensation changes, data updates, and other business processes in Workday. Assist in planning, developing, implementing, coordinating, and monitoring business activities for the institute. Obtains guidance from HR to effectively communicate with HRI regarding the rules, procedures, and best practices. Oversee/prepare reports and documents including onboarding, offboarding, salary adjustments, and master spreadsheets. Coordinate and complete onboarding and offboarding for HRI employees. Operate university vehicles as needed to provide tours for new HRI employees as part of the onboarding process. Functional Area 2: Administrative Support Percent Effort: 30% Facilitate part-time position job postings through Handshake, while managing candidate screening, interviewing, and onboarding new employees. Assist with specialized HRI events and programs. Route one-time payments for emoluments and additional job duties outside of regular job duties for HRI employees. Serve as backup for costing allocations submissions for new employees/transfers for HRI employees. Complete and submit the necessary documentation for promotion, title change, and/or salary increase requests to the HR Classification and Compensation department for processing. Act as Records Management Coordinator for HRI personnel Coordinate office space assignments, equipment checkouts, and operational supply requests Oversee inventory processes for equipment, employee welcome materials, and business files Functional Area 3: Support Percent Effort: 20% Ensures compliance with state and federal laws and regulations. Coordinate employee training initiatives, identifying developmental needs, and facilitating learning opportunities. Support managers by coordinating the preparation of performance goals, evaluations, and feedback discussions. Notarize documents for Executive Management Update office signage quarterly as well as arrange for new and existing employee headshot photos on a quarterly basis Facilitate a quarterly HRI newsletter for new faces at HRI Coordinate HRI inventory process for employee SWAG bags and maintenance of employee business files Other duties as assigned. QUALIFICATIONS Bachelor's degree Three (3) years of related e