Grant Finance Coordinator at World Vision in Kusunti

Job description

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories! Employee Contract Type: Local - Fixed Term Employee (Fixed Term) Job Description: This position is responsible for performing financial accounting, account reconciliation, and review of expenses, including the processing and review of journal entries and vouchers in the financial system. The position will also support the preparation of accounting records and financial statements and oversee accounts payable and receivable activities in compliance with WVI financial policies, standards, and applicable statutory requirements. The position will be responsible for ensuring the effective and efficient utilization and management of organizational financial resources through strong financial controls, timely and accurate reporting, compliance, and continuous improvement of financial systems and processes, ultimately contributing to better stewardship of resources for the benefit of children and communities. In addition, the position will oversee the overall financial management, compliance, reporting, and control requirements related to US Government-funded activities and the Flood Response Project, ensuring adherence to applicable donor regulations, WVI policies and procedures, grant requirements, and statutory obligations. The position will coordinate closely with relevant Finance, Programme, Operations, and partner teams to ensure proper financial planning, monitoring, documentation, and accountability throughout the project lifecycle. MAJOR RESPONSIBILITIES Financial Management and Grant Administration Manage financial operations of US Government-funded grants in accordance with donor regulations, organizational policies, and approved budgets. Monitor project expenditures to ensure costs are allowable, allocable, reasonable, and properly documented. Review transactions and supporting documents for compliance with donor and organizational requirements. Monitor budget utilization and provide regular analysis on spending trends and burn rates. Support project teams in budget planning, revisions, and financial forecasting. Ensure sufficient fund availability prior to processing grant-related payments. Financial Reporting and Reconciliation Prepare accurate and timely monthly, quarterly, and annual financial reports for management and donors. Review General Ledger transactions and ensure proper coding and allocation of expenses. Conduct regular account reconciliations including bank accounts, advances, receivables, and grant balances. Prepare financial analysis and variance reports for project management and decision-making. Support grant closeout activities and final financial reporting requirements. Compliance and Internal Controls Ensure compliance with US Government regulations, including applicable provisions of Uniform Guidance (2 CFR 200), donor agreements, and organizational policies. Maintain adequate supporting documentation and grant files for audit and compliance purposes. Conduct periodic reviews of financial transactions and grant activities to identify compliance risks. Support internal audits, external audits, donor reviews, and monitoring visits. Ensure corrective actions are implemented for audit findings and compliance recommendations. Partner Financial Monitoring Review partner financial reports, supporting documents, and fund utilization to ensure accuracy, completeness, and compliance. Conduct periodic financial monitoring visits and desk reviews of implementing partners. Monitor partner budget performance and expenditure trends against approved budgets. Verify that partner transactions comply with donor regulations, grant agreements, and organizationa