GME Education Specialist at The University of Chicago

Job description

Department BSD SUR - Education About the Department Operating since 1927 on a strong foundation of multidisciplinary clinical and academic excellence, the University of Chicago Department of Surgery's mission is to meet the most challenging and complex health problems on both a local and global scale. Many of our faculty members are known for their contributions to the advancement of groundbreaking surgical procedures and techniques, including minimally invasive surgery. In addition to our department's clinical work, our scientists pursue a diverse range of basic, translational, and clinical research projects, including studies on the gut microbiome, tissue bioengineering, stem cell research, cancer, and immunotolerance. This ongoing work and achievement would not be possible without the cohesive effort and commitment of the faculty and staff. We are looking for high energy, collaborative individuals who share our commitment to improving the health of patients in the community and beyond. The General Surgery residency program, for which this Education Specialist position serves as a full-time Program Coordinator, is one of the University of Chicago Medicine’s largest residencies. As a flagship program, and a parent program to several specialty Fellowships, General Surgery’s continued accreditation plays an integral role in the success of the Department. Job Summary The General Surgery Education Specialist would serve as an integral member of the program leadership team, supporting the Program Director and Associate Program Directors in the administration of the General Surgery Residency training program at UChicago Medicine. The Education Specialist oversees daily operations of the Residency program, leads process improvement initiatives, enhances the learner experience, and partners with institutional stakeholders to ensure operational excellence and compliance. This role is highly collaborative and will work with the Education Manager and Education team in the Department of Surgery, sharing best practices and exploring innovations within medical education. This position requires a high level of organization and accountability to ensure all trainee, programmatic, departmental, institutional, and national requirements are met and maintained. Responsibilities Regulatory Compliance: Maintains up-to-date and in-depth knowledge of program requirements from the ACGME and the American Board of Surgery. Ensures trainees meet clinical and professional expectations, monitoring work hours and case logs via MedHub and ACGME ADS. Interprets and applies ACGME, GME, and hospital policies to support compliance, including proper procedure for licensing, moonlighting, annual contracts, and credentialing. Prepares, edits, and maintains letters of agreement for off-site rotations, related malpractice extensions, and program change proposals to GME. Maintains records for and participates in site visits and internal reviews. Understands the curriculum, educational goals, policies, and standards of the program. Maintains program handbooks and trainee resources. Administration: Provides support and meets regularly with the program director concerning program management issues, activities, and projects. Maintains databases with trainee, faculty, and alumni data. Develops and distributes monthly/yearly schedules, maintained in MedHub. Evaluates and standardizes office procedures and effectively troubleshoots and resolves issues. Attends internal GME and Education meetings. May participate in the Department’s Education Strategy committee. Independently communicates to outside organizations, including but not limited to ACGME and GME, regarding complex regulatory matters. Trainee Support: Provides administrative supervision and support to trainees. Functions as a liaison between residents, departments, attending physicians, administration, and outside institutions. Advocates for and actively supports the well-being of General Surgery residents. Manages