Global Mobility Coordinator at University of Illinois Chicago in Chicago, IL

Job description

Position Summary The Global Mobility Specialist provides institution-level expertise and advisory support for outbound international travel and global mobility compliance across students, faculty, and staff. The position exercises independent professional judgment to interpret and apply complex regulations (e.g., immigration, sanctions, insurance, and duty of care obligations), advises academic and administrative units on risk and eligibility, and collaborates with the Office of the Vice Chancellor for Research and other campus partners to support institutional compliance screening and review processes related to international travel and global engagement activities. The role conducts trainings, develops guidance and procedures, and leads incident response coordination for international travel safety and compliance. Essential Functions Regulatory Interpretation & Institutional Advising Serve as the institution’s subject matter expert for outbound global mobility, advising colleges and units on visa/immigration and international travel safety requirements. Interpret applicable federal and international regulations and institutional policies; apply them to novel or complex cases and recommend compliant pathways. Provide written guidance, decision memos, and advisories for unit leaders and travelers; escalate and brief senior leadership when risks exceed established thresholds. Collaborate with the Office of the Vice Chancellor for Research, Office of International Affairs and Outreach, Study Abroad Office and other campus partners to support compliance reviews associated with international travel, international partnerships, and global engagement activities. Conduct institutional compliance screenings using Visual Compliance to evaluate restricted-party, sanctions, export control, and related regulatory considerations associated with international travel, campus visitors, partner institutions, and other global engagement activities. Maintain documentation and records associated with compliance reviews and institutional approvals. Risk Assessment, Mitigation & Incident Coordination Conduct pre‑travel risk assessments using intelligence sources and institutional criteria; recommend mitigation strategies (itineraries and contingency plans). Assess health, safety, and security risks across diverse international environments. Monitor geopolitical, environmental, and cultural developments, adapting protocols and advising on staffing, infrastructure, and safety procedures at international sites. Issue travel advisories/restrictions and support crisis communication to affected stakeholders. Program Operations & Systems Stewardship Oversee the end‑to‑end travel registration/approval workflow; ensure data integrity, privacy protections, and timely routing. Serve as functional lead with the travel registration management system; define configurations, user permissions, and change requests. Maintain records, reporting, and supporting documentation related to international travel compliance reviews, screenings, and approvals. Assist with monitoring and tracking screening outcomes, exceptions, and follow-up actions to support institutional compliance, audit readiness, and risk management efforts. Generate compliance and risk management reports using Terra Dotta and Visual Compliance. Produce reports on travel volume, risk profiles, exceptions, and compliance. Analyze international travel activity to identify emerging trends, operational needs, and opportunities to strengthen institutional guidance and traveler support. Education, Training & Stakeholder Engagement Design and deliver trainings for travelers, faculty leaders, and staff on pre‑travel preparation, documentation, and compliance expectations. Maintain self‑service resources (guides, FAQs, templates) and host periodic briefings for high‑travel units.