Fleet Manager & Lead Bus Driver at Rose State College in Midwest City, OK

Job description

ROSE STATE COLLEGE ANNOUNCES AN OPENING IN ATHLETICS, WELLNESS AND FLEET MANAGEMENT POSISTION: Fleet Manager & Lead Bus Driver Description of Duties: The Fleet Manager & Lead Bus Driver is responsible for direct transport services, operational management, maintenance oversight, and safety compliance for Rose State College's vehicle fleet across all campus-wide travel needs. Reporting directly to the Athletic Director, this role serves primarily as the lead commercial driver for college athletic teams and campus trips, while also overseeing fleet scheduling, maintenance, safety protocols, and general campus transportation. Additionally, in consultation with the Athletic Director, this role manages the fleet operating budget, vehicle maintenance forecasting, and travel expense tracking in strict adherence to institutional policies, Oklahoma Department of Transportation (ODOT), and Federal Motor Carrier Safety Administration (FMCSA) regulations. Direct Driving & Operational Transport (approx. 50%). Serve as the primary commercial driver operating Class B/Class A passenger vehicles (buses/coaches) to safely transport athletic teams, student organizations, faculty, and campus leadership to in-state and regional destinations. Conduct thorough pre-trip and post-trip vehicle inspections in compliance with DOT guidelines prior to every travel departure. Oversee full vehicle readiness on travel days, including fueling, cargo/equipment loading, passenger safety briefings, and route/travel time optimization. Serve as the primary, hands-on driver for high-priority trips, multi-day athletic road trips, overnight stays, and emergency travel schedule adjustments. Fleet Operations, Budgeting & Compliance Management (approx. 30%). Maintain and manage the master campus transportation schedule, coordinating vehicle availability and dispatch for athletic teams, academic departments, student activities, and institutional events. In consultation with the Athletic Director, develop, manage, and monitor the annual fleet operating budget, including forecasting fuel costs, routine maintenance, major vehicle repairs, parts inventory, and third-party vendor contracts. Track, reconcile, and report fleet-related expenditures, mileage logs, fuel card usage, and driver per diem/travel costs to ensure fiscal responsibility and compliance with college procurement policies. Oversee preventative maintenance schedules, safety inspections, repair logs, and annual DOT inspections for all campus buses, passenger vans, and utility vehicles through authorized third-party service providers. Establish and enforce vehicle cleanliness standards, fuel management programs, and fleet key control across all department users. Serve as the Primary Designated Employer Representative (DER) for DOT driver compliance, managing Driver Qualification (DQ) files, pre-employment screening, FMCSA Clearinghouse queries, and mandatory drug/alcohol testing programs for all authorized campus drivers. Coordinate vehicle registration, tag renewals, state risk management insurance documentation, and roadside assistance protocols. Driver Vetting, Scheduling & Supervision (approx. 20%). Screen, train, and certify secondary/adjunct drivers (coaches, staff, and part-time drivers) on institutional fleet safety standards, passenger van operations, and passenger safety protocols. Manage driver scheduling and assign qualified secondary drivers to concurrent campus travel commitments to optimize fleet coverage and minimize overtime costs. Monitor driver Hours of Service (HOS) and driver logbooks to ensure full regulatory compliance during long-distance or multi-day travel. Position regularly requires working non-traditional hours including early mornings, late nights, weekends, holidays, and overnight stays during peak athletic seasons. Exposure to outdoor weather conditions and extended travel environments during peak travel seasons. Perform other related transportation and fleet management duties as as