Fleet Coordinator (35347) at Sterling Infrastructure

Job description

Position Summary The Fleet Coordinator is responsible for planning, scheduling, and communicating the construction equipment needs of the Infrastructure Group. This includes logistics (scheduling, mobilization and demobilization, transport, and rentals), coordinating maintenance and repair activities, and administering the annual equipment inventory and budget processes. This position also orders fuel and maintenance cards, trains field employees on daily inspections and maintenance, and tracks fleet compliance records to ensure the fleet is operated safely, efficiently, and in compliance with all governmental regulations. The Fleet Coordinator maintains strong working relationships with Fleet management and vendors. Key Responsibilities Coordinate equipment and vehicle needs for the Infrastructure Group, including scheduling equipment and communicating availability to field teams. Prepare units for service, including installing, activating, and maintaining the telematics program on all vehicles, trailers, and equipment and applying company logo, unit numbers, DOT, or other decals to assets. Manage equipment logistics between major markets, including mobilization and demobilization, transporting construction equipment and vehicles, and coordinating third-party transport of vehicles, trailers, and equipment as necessary. Select maintenance, repair, parts, and other required support vendors in new markets. Order fuel cards, PINs, and maintenance cards through applicable systems as required. Coordinate all outside equipment rentals through Fleet management, including developing procedures for rental inspection, acceptance, and returns. Administer annual equipment inventory and budget processes for the Infrastructure Group, including reviewing equipment condition and recommending replacements or purchases of extended-term equipment rentals. Direct all maintenance and repair activities on-site, in-shop, or with outside vendors, including following repairs through completion. Control and schedule field mechanic activity with the field team, ensuring equipment is available and ready when mechanics arrive, and manage preventative maintenance initiatives, activities, and reports. Perform minor repairs to vehicles, equipment, and trailers. Train field employees on how to properly perform daily inspections and maintenance. Keep accurate fleet records, including vehicle assignments in telematics, EFleets, ComData, and the Fleet Management system, and track IFTA, DOT, and driver compliance for the Infrastructure Group. Advise and assist the Asset Manager with root cause analysis of major repairs and accidents. Perform other duties as needed to support projects, operations, and the department. Qualifications Qualifications 5+ years of prior fleet or vehicle maintenance experience preferred. High school diploma or GED required. Class “A” CDL (highly recommended). Prior construction field experience preferred Skills and Abilities Excellent communication, interpersonal, and computer skills. Ability to maintain confidentiality. Good decision-making skills and the ability to work in a fast-paced environment Work Environment and Physical Demands May work inside or outside. Possible exposure to hot and cold temperatures, in all-weather elements such as rain, heat, cold and snow. This position also requires work at extreme heights, in areas that are under construction, or in restricted areas such as a switchgear room, manhole, utility tunnel, crawl space, or attic, in confined spaces, and on slippery or uneven surfaces; works on ladders, scaffolds, aerial lifts, catwalks, in ditches and excavations; works in and around single and multi-story buildings with all exposures typical of a heavy construction site, including portable sanitary facilities. Must be able to bend, stoop, squat, crawl, climb, kneel, balance, push, pull and reach overhead. Lift 50 pounds, routinely. Constantly move about on the feet. Climb ladders of all types. Complete full day