Fixed Income Division - Executive Assistant - SRM (London) at Morgan Stanley

Job description

Executive Assistant - SRM (London) About Morgan Stanley Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. As a market leader, the talent and passion of our people is critical to our success. Together, we share a common set of values rooted in integrity, excellence, and strong team ethic. We can provide a superior foundation for building a professional career – a place for people to learn, to achieve and grow. A philosophy that balances personal lifestyles, perspectives and needs is an important part of our culture. Global institutions. Cutting-edge hedge funds. Industry innovators. All turn to Morgan Stanley for sales, trading, and market-making services as we work to find new forms of investment to generate superior returns. Sales & Trading has a requirement for a Team Assistant in a busy and demanding environment to assist a senior global team based in the London office. Morgan Stanley will provide you a supportive and vibrant multinational environment, we accept individual differences and believe in collaborative team working. What will you be doing? First point of contact - act as point of contact for teams dealing efficiently and politely with requests from clients and other departments. Extensive Diary management – Arrangement of meetings/conference calls/interview schedules and management of calendar. Pro-actively manage constantly changing schedules, prioritising time-sensitive tasks, and pre-empting conflicting requests. Extensive Travel – complex itineraries for trips. Good knowledge of travel networks, airlines, hotels, train systems, cars etc. Visa Arrangement. Room Bookings – organise room bookings and catering internal and external. Phone Coverage – extensive phone coverage using the Dealerboard & Cisco phone as well as covering other assistants’ phones. Conference Calls – organise conference calls/video conferences for entire team. Expense Management - Preparation and processing of complicated expense reports in a timely fashion ensuring adherence to Firm and Sales & Trading policy. Able to use initiative to resolve expense related issues when they arise. Invoice Management –Preparation and processing of complicated invoices to meet payment deadlines. Able to use initiative to resolve invoice related issues when they arise. Databases/Spreadsheets - Maintaining accurate client information and update Firm client information. Presentation Material and Documentation - Provide intermediate to advanced levels of Word, Excel & PowerPoint for presentation material preparation. Maintain confidentiality on all aspects of workload. Core hours: 8-5:30pm but must be flexible as hours can change. What we’re looking for: Excellent understanding of urgency. Ability to work quickly and accurately under pressure in a trading floor environment. Ability to work independently. Ability to pick up new systems quickly. Ability to organise and prioritise complicated travel. Excellent attention to detail. Skills that will help you in the role: Strong work ethic. Strong organizational skills. Adaptive communication style. Flexible work statement: Interested in flexible working opportunities? Morgan Stanley empowers employees to have greater freedom of choice through flexible working arrangements. Speak to our recruitment team to find out more. Internal Applicants: Internal mobility can be a way to grow your career and realize your professional potential. Typically, you must be in your position for at least 18 months and performing satisfactorily before applying for another job at the Firm. Internal applicants can find out more regarding career navigation, mobility guidelines and policy on our employee portal by clicking here . Equal opportunities statement: Morgan Stanley is an equal opportunities employer. We work to provide a supportive and inclusive environment where all individuals can maximize their full potential.