Fiscal Manager - Mayor's Office of Education at Cityof Philadelphia in Philadelphia, PA

Job description

Position Summary    The Fiscal Manager is responsible for the fiscal operations of the Mayor’s Office of Education, including budget development, financial reporting, and expenditure tracking. This position works with the operations manager to support payroll, timely vendor payments and procurement. The Fiscal Manager reports to the Deputy Chief Education Officer.    Budget development  Assist with the preparation of the department’s Operating Budget and Target Budget  Work with programs to develop spending plans for the fiscal year  Prepare department’s quarterly budget updates   Manage tracking and reporting of program performance measures  Expenditure Tracking and Reporting  Prepare monthly expenditure reports for all programs within the Mayor’s Office of Education, (Extended Day/Extended Year, Community Schools, Adult Education and Foster Grandparents Program).   Monitor expenditures for all programs and provide feedback on spending plans.   Petty cash reconciliation.  Payroll preparation  Prepare monthly payroll for Foster Grandparents Programs and serve as backup for other staff as needed.  Ensure timely payment of invoices  Work with operations manager to review invoices and submit payments for processing.  Contract monitoring  Work with program staff and DHS contract division to support contract compliance and ensure payments are submitted timely.  RFPs and procurement of services  Assist in development of RFPs, RFQs and small order procurements for consulting services and professional development.  Other Duties as Assigned    Required Competencies, Knowledge, Skills, and Abilities  Knowledge:  Accounting principles and practices  Microsoft Office Software  Exceptional Excel Skills  Familiarity with city systems (FAMIS and ACIS) recommended but not required    Skills:  Strong communication and problem solving  Strong organization skills and attention to detail    Abilities  Maintain accurate and complete financial records  Analyze and comprehend organizational and procedural problems and make recommendations  Create efficient financial processes and procedures  Establish and maintain effective working relationships with department staff.  Preferred Education and Experience  Bachelor’s degree in accounting, finance or business administration or comparable coursework.  Three years’ experience in budget, accounting or auditing at governmental agency or non-profit.    We value diverse experiences and are open to flexible qualifications. If you are passionate about this role and meet some of the key criteria, we encourage you to apply.  TO APPLY:   Interested candidates must submit a cover letter, resume and references. Salary Range: $80,000 - $95,000 Discover the Perks of Being a City of Philadelphia Employee: Transportation : City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more. Parental Benefits: The City offers its employees 8 weeks of paid parental leave. We offer Comprehensive health coverage for employees and their eligible dependents. Our wellness program offers eligibility into the discounted medical plan Employees receive paid vacation, sick leave, and holidays Generous retirement savings options are available Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness. Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen este