Fiscal Manager, Center for Visual Art at Metropolitan State University of Denver in Denver, CO

Job description

Department Center for Visual Art About the University Established in 1965, Metropolitan State University ( MSU Denver ) was founded to serve students who were underrepresented in higher education whose life paths and experiences did not fit the traditional mold. Sixty years later, the University continues to serve over 16,000 of Colorado’s extraordinary and diverse students, providing them with the foundation on which to build their unique aspirations. As the third largest public institution of higher education in Colorado, MSU Denver is a model university for today’s college students. Proud of its federal designation as a Hispanic-Serving Institution that also offers graduate programs (gHSI) and the only Seal of Excelencia certified institution in Colorado, the University serves the most diverse undergraduate student population in the state, as well as the most first-generation students. Through affordable, flexible, and holistic education, MSU Denver helps students build essential skills grounded in a multicultural and global perspective that lead to undergraduate and graduate degrees, and career and life success. At MSU Denver, we are committed to our CADRE values: Community, Access, Diversity, Respect, and Excellence. We strive to create a supportive and inclusive environment where all community members are valued and belong. Our dedication to breaking down barriers to education, fostering open dialogue, and promoting world-class scholarship ensures that we provide exceptional services and innovative learning opportunities for our students, faculty, and staff. Position Summary MSU Denver is currently seeking a Fiscal Manager for the Center for Visual Art (CVA). This position exists to analyze and monitor all finances at the operational level for CVA by authorizing and processing financial transactions; developing internal purchasing procedures and training staff in those procedures; monitoring transactions for compliance with state and university fiscal rules; developing and implementing financial tracking systems; forecasting future spending and allocating resources accordingly; and alerting the director to unexpected issues with suggestions for possible solutions. This position also regularly prepares accounting reports for MSU Denver Foundation, CVA staff, grants, and other agencies; and prepares budget transfers and journal entries as needed. This position monitors all income including institutional budget allocations, student program fees, grants, donations, member dues, and earned income through rentals, artwork and merchandise sales, workshop fees. Retail sales are an area of growth for the Center for Visual Art; this position helps manage vendor contracts and payments for facility management, manages contracts for facility rentals. This position will help manage Point of Sale (POS) and Constituent Relationship Management (CRM) data to foster an ever-growing source of income. Responsibilities Budget Management Works with the CVA Director and gallery staff, administrative and technical staff members to plan the use of allotted funds on a short- and long-term strategic basis. Monitors the rate at which allotted funds are being used and forecasts future expenditures. Alerts the director to anticipated budget shortfalls or problem areas in a timely manner and suggests solutions. Anticipates CVA needs for the fiscal year and prepares purchase orders accordingly. Creates and maintains advanced Excel spreadsheets and pivot tables to track and report expenditures and revenues including student employment, and work study awards. Reconciles institutional Workday statements with internal records; investigates and resolves discrepancies. Reviews contracts for services and equipment and forwards to Business Services as appropriate. Purchasing Receives requests for special orders or unusual items; researches availability, pricing, and delivery timelines. Monitors and approves purchasing card transactions and ensures all state pur