Fiscal and Administrative Manager (Office of the University Registrar) at William & Mary in Posting Location

Job description

Job Requisition: JR102128 Fiscal and Administrative Manager (Office of the University Registrar) (Open) Job Posting Title: Fiscal and Administrative Manager (Office of the University Registrar) Department: CC00226 WM001 | PROV | Registrars Office Job Family: Staff - Program Management Worker Sub-Type: Regular (benefited) Job Requisition Primary Location: Blow Memorial Hall Primary Job Posting Location: Posting Location - William & Mary Job Description Summary: The University Registrar's Office (UREG) exists to support and record the education of students at William & Mary, to protect the integrity of William & Mary degree, and to uphold and assure consistent application of the academic rules and regulations set forth by the faculty, accreditation agencies, the Commonwealth of Virginia, and the federal government. An essential member of the University Registrar team, the Administrative and Fiscal Manager reports directly to the Associate Provost & University Registrar and serves as the principal coordinator for the office’s fiscal operations while providing high-level executive support to the Associate Provost & University Registrar. This position requires exceptional organizational skills, independent judgement, discretion, and the ability to manage multiple priorities in a fast-paced environment while serving as a trusted partner to the Associate Provost & University Registrar. Job Description: For full consideration, submit application materials by the review date, 10/19/2026. Applications received after the review date will be considered if needed. A resume and cover letter are required for this position. The hiring range for this position is $50,000-$60,000, commensurate with experience. Required Qualifications: High school diploma or equivalent. Prior experience (typically 5+ years) in fiscal administration, office management, budget management, compliance, purchasing, and reconciliation; includes experience with associated tools. Demonstrated experience in strategic fiscal planning and experience managing financial and human resource functions. Demonstrated ability to manage diverse and complex assignments with minimal supervision and meet internal and external deadlines, including strong problem-solving skills. Demonstrated ability to develop, maintain and interpret operational policies and procedures, university policies, and state and federal regulations. Demonstrated ability to effectively interact/communicate with a diverse population in an effort to promote exceptional customer service. Demonstrated experience with administrative support and/or office management. Preferred Qualifications: Associate Degree and/or an equivalent of combination of education, training, and experience. Experience working in a higher education environment. Experience with University and State of Virginia accounting guidelines, policies, and practices. Experience with university and enterprise systems (Workday, Banner, Qlik, buyWM). Conditions of Employment: This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor. Overtime and weekend work may be required and tend to be linked with major university initiatives such as commencement and orientation. Job Duties: 30% - Fiscal Management: Responsible for all budget and revenue accounts within the University Registrar Office. This includes, but is not limited to: Complete and maintain financial reports related to the budget and processing and accounting of payments, expenditures, and receivables; analyze and interpret a variety of complex financial documents; maintain records for audit requirements. Assist and advise the Associate Provost & University Registrar during the annual operating budget development cycle. Prepare purchase orders and payment invoices. Ensure bills are paid promptly to comply with the University and State Pro