Financial Analyst, Post-Award, Office of Sponsored Projects at The University of Texas at Austin in Austin, TX

Job description

Job Posting Title: Financial Analyst, Post-Award, Office of Sponsored Projects ---- Hiring Department: Office of Sponsored Projects ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: AUSTIN, TX ---- Job Details: General Notes The Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin. The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance. UT Austin offers a competitive benefits package that includes: 100% employer-paid basic medical coverage Retirement contributions Paid vacation and sick time Paid holidays Fully remote Please visit our Human Resources (HR) website to learn more about the total benefits offered. Purpose This position is responsible for the financial management and analytical support of sponsored programs within OSP Post-Award's Grants Financial Management team. The Financial Analyst conducts data-driven reporting and variance analysis and assists with key financial processes including LOC draws, receivables, refunds, and payment reconciliation. This role serves as an analytical and operational resource for the team, leveraging reporting and automation tools to improve financial accuracy and efficiency across the sponsored programs portfolio. Responsibilities Assists with Funds Management within the Office of Sponsored Projects, reviewing processes for efficiencies and contributing to tools that improve workflow. Conducts financial and operational analysis, including trend analysis, variance reviews, and reporting, leveraging manual and automated reporting tools to enhance financial decision-making. Escalates and communicates financial issues, providing timely updates on analytics deliverables and receivables activity. Processes weekly Letter of Credit (LOC) draws, including preparation of draw reports, creation of supporting vouchers, review of LOC account balances, and income adjustments. Ensures appropriate fund placement for sponsored projects and conducts post-draw reconciliation to verify accurate fund application and maintain correct project balances. Assists with processing refunds on sponsored funds by preparing required documentation and coordinating submission through appropriate systems. Maintains status logs to support timely completion. Assists with day-to-day sponsored receivables activities, including monitoring outstanding balances, preparing aging and status reports, and tracking incoming payments such as wire transfers, ACH claims, and cash transfers. Research routine discrepancies, including delayed or misapplied funds, compiles supporting documentation for review, and initiates routine collection communications with university departments and external agencies. Maintains related records. Supports program reviews and operational audits, identifying efficiency opportunities and recommending workflow improvements. Other related functions as assigned. Required Qualifications Bachelor’s degree. At least 5 years of progressively responsible experience in finance or accounting with experience in planning, forecasting and financial analysis. Experience in research administration and governmental or commercial accounting. Experience with costing allocations, reporting and analyzing substantial amounts of data. Ability to review and interpret the terms and conditions of research grants and contracts. Advanced proficiency in Microsoft Excel, including building and ma