Financial Analyst at The University of Chicago in Chicago, IL

Job description

Department UCP Finance About the Department Innovative, career-driven learning experiences define University of Chicago Professional. In our commitment to spread the University's knowledge as broadly as possible, we offer impactful and flexible programs and courses that introduce individual and corporate audiences to up-to-the-minute research, the latest standards in their field, a new professional network, and the University of Chicago's rich intellectual community. Our instructors, all seasoned professionals, deliver unparalleled expertise drawn from years of industry experience. We give our students the tools to succeed in our fast-moving, interconnected world and achieve a competitive edge at any stage of their careers. Job Summary Reporting to the Director of Finance, Budget and Procurement, the Financial Analyst supports the financial operations of UChicago Professional (UCPro). This role analyzes and processes a range of financial transactions, including supplier invoices, customer invoices, employee expense reports, internal billing, and cash receipts, using standard procedures and professional judgment to resolve straightforward discrepancies and escalate more complex issues to the Director. The Financial Analyst contributes to month-end and year-end close, and performs routine analysis of payables and receivables data to identify trends and support process improvements. Working closely with the Director and central University offices, including Payment Services, Procurement Services, and central Finance and Administration, the Financial Analyst builds broad knowledge of UCPro's financial systems, processes, and stakeholders to help ensure accurate, compliant financial records. Responsibilities Prepares reconciliations, accruals, and supporting schedules for month-end/year-end close. Reconciles AP/AR subledgers to the general ledger and prepares aging and exception reports. Prepares financial reports, dashboards, and ad hoc analyses for the Director. Creates purchase requests, processes invoices, and reviews employee expense reports using the University's Oracle ERP and Concur systems. Reviews accounts payable transactions and expense reports for completeness, accuracy, and conformity with University policies and procedures, correcting errors as identified. Monitors the finance shared inbox and responds to and researches inquiries from suppliers and internal stakeholders regarding invoice status, payments, and reimbursements. Processes billing and collection transactions for UCPro programs. Researches outstanding receivables and payment posting discrepancies; follows up on aged balances. Follows University financial policies and procedures to support timely, accurate processing. Maintains accurate, well-documented records of transactions and account activity in compliance with University audit and recordkeeping standards. Performs special projects as assigned by the Director, Finance, Budget and Procurement. Prepares monthly reports, conducts and correct errors in accounts using existing procedures that are in place, and provides advice on the financial impact of human resources and academic affairs decisions. May work with other administrators on the procurement process, allocates expenditures for authorization, and advises in communications regarding funding agencies, subcontractors, and others at the instruction and direction of others. Performs other related work as needed. Minimum Qualifications Education: Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree). Work Experience: Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline. Certifications: --- Preferred Qualifications Education: Master's degree in accounting, finance, or business administration. Experience: Background in accounts payable, accounts receivable, or general accounti