Financial Accountant at World Vision in Karen

Job description

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories! Key Responsibilities: 45% of time Payments to Vendors / Suppliers Receipt of vendor invoices. Perform arithmetic check between the LPO’s and Invoices. Ensure relevant back-ups (contracts, Invoice, MOUs and certificates of completion) are attached. Ensure numeric accuracy of all the attached documents in ProVision System including the correct accounting codes. Indicate the Location code, Business unit and the PO number on the invoice. Process the withholding Tax VAT include amount payable. Ensure invoices are scanned to Shared Service Centre (SSC) mail address within 24 hours and Retained in their respective files. Follow up with SSC on the pending payments. Respond to SSC on coding issues, pending receipt, matching issues. Review invoice outstanding report, make necessary updates for submission to SSC. Request for urgent payments where necessary. Ensure timely processing of payment (within the 15 days) upon invoice receipt. Manage of account 59098 (split billing) by ensuring invoices sent to shared services clear any lump-sum amounts in thus account Ensure payment procedure is followed as per field finance manual (cancellation of documents, and use of approval grids) Update admin, P&C and other departments on the status of supplier payments. End results: Supplier payments are processed accurately, completely, and within established timelines, ensuring compliance with organizational policies, statutory requirements, and internal controls while maintaining strong supplier relationships and reliable financial records. 15% of time Payments to Staff In collaboration with the People & Culture (P&C) Department, manage the in-country payroll for International and National staff by: Preparing payroll journal entries in the SunSystems accounting system and facilitating payroll payment processing through the online banking platform. Updating payroll records with approved changes and supporting documentation, and processing payroll accurately on a monthly basis. Preparing and distributing pay slips to all international staff in a timely manner. Reviewing international payroll transactions for accuracy and reconciling payroll charges received from the Global Centre against the General Ledger. Liaising with the Global Centre payroll team to resolve payroll discrepancies, queries, and clarification requests. Recording payroll charges in the SunSystems accounting system and submitting supporting documentation for review and approval. Coordinating with payroll system service providers to facilitate system updates, enhancements, and changes. Ensuring payroll records are complete, accurate, and maintained in compliance with organizational policies and statutory requirements. Supporting month-end and year-end payroll reconciliations and ensuring payroll-related balance sheet accounts are accurately reconciled. Maintaining confidentiality of payroll information and ensuring appropriate access controls are observed at all times. End Results: Accurate and timely payroll processing is achieved, ensuring all staff are paid correctly, payroll records are maintained and compliant, payroll accounts are fully reconciled, and payroll information is securely managed. Effective coordination with internal and external stakeholders supports accurate financial reporting, compliance, and successful audit outcomes. Concur Advances and Refunds Process all approved Concur advances and expense reimbursements twice weekly, ensuring timely and accurate disbursement to staff. Process approved advances and reimbursements received from Global Centre (GC) Accounting for hosted staff, in accordance with establish