Finance Secretary at Boone County Schools in Florence, KY

Job description

TITLE: Finance Department Financial Secretary QUALIFICATIONS: High school diploma or G.E.D. certificate Ability to read and follow written directions Three years of increasingly responsible office or secretarial experience involving public contact and record-keeping experience Ability to type at a skill level of 50 words per minute Specialized skills in bookkeeping, basic mathematics, filing, telephone, and computer operation Demonstrated competency for assigned responsibilities and the ability to work under pressure Ability to communicate effectively both orally and in writing Demonstrated ability or potential to relate to and work effectively with staff, and community REPORTS TO: Director of Finance JOB GOAL: To provide an efficient and accurate accounting system for all receipts and expenditures PERFORMANCE RESPONSIBILITIES: Be familiar with and follow written statutes, policies, procedures and directions related to job responsibilities Prepare monthly bank reconciliation's Perform responsibilities such as typing, filing, copying and other duties as assigned Key entry of payroll data into the computer Key entry of purchase orders into the computer Key entry of vendor invoices into the computer Reconcile payroll deductions to vendor billing and prepare monthly reports Prepare monthly telephone bill to schools Prepare grant expenditure reports Print out monthly computer expenditure reports and distribute Match up authorizations for employment physical and first aid training with invoices Prepare daily bank deposits and take to bank Print payroll and accounts payable checks Maintain accounts receivable sub ledger Prepare monthly county retirement report and reconcile to payroll deductions Separate and stuff checks Look up pay history for retirements Perform other duties consistent with the position assigned as may be requested by the supervisor TERMS OF EMPLOYMENT: Hourly (Grade 8) 7.5 per day 37.5 per wk. 246 days 12 months Board approved 2-13-97, Revised 9-11-08 Position type: Support Staff School / site: Finance Department Date available: 01/04/2027 Closing date: Until Filled