Finance Coordinator at World Vision in Kathmandu

Job description

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories! Employee Contract Type: Local - Fixed Term Employee (Fixed Term) Job Description: This position is responsible for performing financial accounting, account reconciliation, and review of expenses, including the processing and review of journal entries and vouchers in the financial system. The position will also support the preparation of accounting records and financial statements and oversee accounts payable and receivable activities in compliance with WVI financial policies, standards, and applicable statutory requirements. The position will be responsible for ensuring the effective and efficient utilization and management of organizational financial resources through strong financial controls, timely and accurate reporting, compliance, and continuous improvement of financial systems and processes, ultimately contributing to better stewardship of resources for the benefit of children and communities. In addition, the position will oversee the overall financial management, compliance, reporting, and control requirements related to US Government-funded activities and the Flood Response Project, ensuring adherence to applicable donor regulations, WVI policies and procedures, grant requirements, and statutory obligations. The position will coordinate closely with relevant Finance, Programme, Operations, and partner teams to ensure proper financial planning, monitoring, documentation, and accountability throughout the project lifecycle. MAJOR RESPONSIBILITIES Financial Management and Multi-Donor Response Funding administration Manage financial operations of Response Funding in accordance with diverse donor regulations, organizational policies, and approved budgets. Maintain clear segment accounting to track, allocate, and monitor contributions coming from different funding organizations, ensuring no co-mingling of restricted funds. Monitor project expenditures across all funding streams to ensure costs are allowable, allocable, reasonable, and properly documented according to specific donor agreements. Review transactions and supporting documents for compliance with various donor requirements and organizational guidelines. Monitor budget utilization across multiple donor accounts and provide regular analysis on spending trends, burn rates, and potential funding gaps. Support project teams in multi-donor budget planning, budget revisions, co-funding allocations, and financial forecasting. Ensure sufficient fund availability and proper donor account coding prior to processing response-related payments. Financial Reporting Prepare accurate and timely monthly, quarterly, annual, and donor-specific financial reports for management, institutional grants, and other funding sources in compliance with donor and Support Office (SO) templates. Review General Ledger transactions to ensure proper expense coding and allocation across multiple funding streams. Conduct regular account reconciliations, including bank accounts, advances, receivables, grant balances, cash receipts, and commitments against SO agreements. Track matched funding and co-financing requirements between institutional grants and complementary funding sources. Prepare financial analyses, variance reports, and pipeline updates for project management, grant closeout activities, and donor/SO review meetings. Consolidate multi-donor financial data and resolve reporting queries from Support Offices, National Offices, and donor representatives. Compliance and Internal Controls Ensure compliance with terms, conditions, and regulations governing all contributing donor organizations, as well as organizational policies. Maint