Faculty Research Accounting Analyst at The University of Chicago in Chicago, IL

Job description

Department Booth Accounting: Budget 1 About the Department The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges. Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment. Chicago Booth is proud to claim: -an unmatched faculty. -degree and open enrollment programs offered on three continents. -a global body of nearly 56,000 accomplished alumni. -strong and growing corporate relationships that provide a wealth of lifelong career opportunities. As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/. Job Summary Provide comprehensive planning, budget preparation and monitoring, and accounting support to faculty for their research budgets. This includes serving more than 150 faculty members, many of whom have multiple research accounts, such as discretionary funds and internal awards. Responsibilities include acting as a budget consultant, monitoring budgets and expenses, optimizing the use of available cash, project maintenance, preparing reports, and processing transactions, including submitting invoices for payment and expense reports for approval, along with other general accounting duties. This position is not eligible for employer-sponsored employment authorization. Responsibilities Works as a consultant in managing, monitoring, and maintaining faculty research projects for discretionary and internal awards that includes projections more than one year. Builds relationships with faculty by monitoring budget balances, expenses, and encumbrances on a monthly basis, and notifying them when their budgets are approaching a deficit. Performs accounting duties that align with the complexity of Booth instruction and research activities that adjusts funding to maintain faculty project and award information, such as transaction review and analysis, funds transfers, and cost corrections. Processes and submits invoices and reimbursement requests, as well as prepare expense reports for approval while monitoring the budget. Assists with budgeting activities, including loading the fiscal year budget, rolling over balances, allocating Executive MBA budget and Course Coach budgets, and reconciling to the master budget report. Maintains and updates faculty projects and awards in the Oracle ERP accounting system, including creating new projects and awards; increasing or decreasing funding; closing projects and awards; and updating other relevant information. Works with supervisor to assist with ad-hoc reporting and analysis as requested from the Dean’s office. Communicates and ensures faculty are compliant with both University and Booth financial policies. Crosses collaboration with Booth’s procurement and payables team who manage contracts, purchasing, and invoice payments. Works with staff across various Booth departments on matters related to faculty research projects, such as Human Resources, IT, Faculty Services, and Data Gov