Facilities Planning & Design Job Captain II at Stanford Health Care in PALO ALTO

Job description

If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered. Day - 08 Hour (United States of America) This is a Stanford Health Care job. A Brief Overview The Job Captain II is responsible for advancing Facilities Planning & Design projects through strong technical coordination, document control leadership, and cross-functional collaboration. This role integrates design coordination with project engineering practices, ensuring that project documentation, communication workflows, and construction interface processes are organized, accurate, and aligned with Stanford Health Care (SHC) standards. The Job Captain II manages and improves documentation systems across the project lifecycle—from planning and design through early construction—while supporting coordination among Project Managers, architects, consultants, contractors, and internal stakeholders. The position applies professional judgment to resolve moderately complex technical, documentation, and coordination issues and plays a key role in maintaining alignment between user requirements, design intent, regulatory requirements, and construction execution. This role contributes to consistent project delivery by strengthening document control processes, supporting construction-phase coordination activities, and enhancing communication across stakeholders to ensure quality, compliance, and timely execution. Locations Stanford Health Care What you will do Independently manage project documentation workflows, including tracking, distribution, version control, archiving, and quality assurance of drawings, specifications, and project records. Establish and maintain structured document control systems to ensure accuracy, completeness, and accessibility of project-related documentation across all phases. Review and verify and correct project drawings and documentation to ensure completeness, consistency, and adherence to standards and project requirements. Support Project Managers and design teams by leading coordination activities for defined scopes or projects of moderate complexity. Coordinate architectural, engineering, and specialty consultant deliverables to ensure integration and alignment across disciplines. Support development of room data sheets, equipment planning, and program validation activities with increasing independence. Assist with preparation of diagrams, test fits, and presentation materials to support stakeholder decision-making. Conduct initial reviews and coordination of RFIs (Requests for Information), submittals, change orders (including Potential Change Orders), and pay applications, identifying discrepancies and supporting resolution. Facilitate and participate in project meetings (user groups, design coordination, and construction coordination), including preparing agendas, documenting decisions, and tracking action items. Maintain clear and consistent communication across stakeholders to ensure project alignment and timely escalation of issues. Build and sustain collaborative relationships with clinical, operational, facilities, and external partners. Support regulatory coordination, including documentation preparation, permit tracking, and alignment with healthcare facility requirements (e.g., OSHPD processes). Monitor design coordination schedules and deliverables, identify risks, and support mitigation strategies. Contribute to continuous improvement of documentation systems, workflows, and coordination practices to enhance efficiency and project outcomes. Perform additional project engineering, planning, design coordination, and operational duties as assigned. Education Qualifications Bachelor’s degree required. Bachelor’s degree in Architecture, Engineering, Construction Management, or a closely related discipline preferred. Relevant experience in lieu of degree may be considered and is in addition to the experience requirements