Facilities Administrative Assistant at StandardAero in Perth

Job description

Facilities Coordination • Coordinate planned and reactive maintenance activities for buildings, offices, workshops, and site infrastructure. • Raise, track, and close maintenance work requests (through CAFM system) • Liaise with external contractors and service providers. • Schedule routine inspections and preventive maintenance activities. • Monitor facility condition and report repair requirements. Contractor and Vendor Management • Coordinate contractor site access and permits. • Maintain contractor documentation, insurance certificates, and compliance records. • Support vendor selection and obtain quotations for facility-related services. • Track contractor performance and service completion. Health, Safety, and Environmental Support • Maintain facility compliance records and documentation. • Support site safety inspections and audits. • Assist with emergency preparedness activities and evacuation drills. • Support waste management and environmental compliance initiatives. Administrative Support • Maintain facility records, asset registers, and service contracts. • Process purchase requisitions, purchase orders related to facilities services. • Track facilities budgets and expenditure. • Prepare reports and presentations for site management. Compliance and Documentation • Maintain maintenance logs, service records, permits, and statutory inspection documentation. • Support compliance with local regulations and company policies. • Assist in preparation for customer, regulatory, and internal audits. Key Performance Indicators (KPIs): • Timely completion of facility works orders. • Contractor compliance and performance. • Facility audit readiness. • Accuracy of facility records and documentation. • Budget adherence. • Compliance with safety and environmental requirements. Organisational Relationships: • Reports to: Facilities Manager (Technical & Operations) • Works closely with: Maintenance teams, EH&S personnel, Quality, Finance, Procurement, and external service providers. Experience and Skills: Experience • Experience of facilities, office administration, property management, or industrial site administration. • Familiarity with maintenance management systems (CMMS) is desirable. Skills • IOSH Managing Safely • Strong organizational and administrative skills. • Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint). • Ability to manage multiple priorities and deadlines. • Good communication and stakeholder management skills. • Basic understanding of health and safety requirements. • Strong attention to detail and record-keeping.