Exhibitions, Publications, and Special Projects Manager (Internal Employment Opportunity) at Oregon State University in Corvallis

Job description

Important Notifications: Application Deadline: When applying, please keep in mind this posting will close at 11:59 pm the night before the posted "end date". Applications MUST be submitted prior to this deadline. Current Employees: Do not apply via the OSU Career site. Instead, please login to your regular Workday account and visit the Jobs Hub to apply. Department: - Special Instructions to Applicants: This is an Internal Employment Opportunity. When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position. Starting salary will be commensurate with skills, education, and experience. For additional information please contact: Felicia Phillips Felicia.phillips@oregonstate.edu 541-737-3034 Job Summary: This is an Internal Employment Opportunity. The College of Liberal Arts, Patricia Valian Reser Center for the Creative Arts ( PRAx) , is seeking an Exhibitions, Publications, and Special Projects Manager. This is a full-time (1.00 FTE), 12-month, professional faculty position. The Exhibitions, Publications, and Special Projects Manager coordinates a broad portfolio of PRAx projects related to exhibitions, print publications, merchandise, vendor relationships, and special initiatives. This position serves as a central project coordinator, working with artists, curators, designers, vendors, marketing staff, front of house staff, university partners, and external collaborators to ensure that projects are planned, communicated, budgeted, documented, and completed effectively. The position manages key operational details for PRAx exhibitions and installations, including artwork loan documentation, artist and vendor coordination, implementation timelines, installation and de-installation logistics, exhibition-related events, and budget tracking. The role also coordinates print and publication projects by gathering content, managing editorial and production workflows, working with designers and printers, and supporting donor, sponsor, and public-facing materials. In addition, the position oversees PRAx merchandise presentation and inventory strategy, supports special projects, maintains vendor relationships, and processes related contracts and invoices as assigned. This position requires strong project management, communication, organizational, and problem-solving skills, as well as the ability to manage competing priorities and support high-quality, public-facing work that advances PRAx’s artistic, operational, and university goals. Key Repsonsibilities: Exhibition Coordination Print Projects Coordination Merchandise and Display Management Special Projects Coordination Vendor Relationships Other Duties as Assigned Qualifications: Required Qualifications: Bachelor’s degree in arts, project management, business administration, marketing, communications, fine arts, or a related field; OR an equivalent combination of education, training, or experience. Five (5) years of professional experience coordinating complex projects, programs, client services, exhibitions, events, production work, marketing/communications projects, vendor services, or comparable operational work. Five (5) years of experience in a field that involves printing, design, merchandise, display, or comparable public-facing materials. Three (3) years of experience serving as a primary project, client, artist, vendor, or partner contact, including clarifying needs, coordinating details, resolving issues, and communicating with internal and external stakeholders. Demonstrated experience coordinating timelines, budgets or estimates, schedules, documentation, work orders, purchasing or procurement details, and deliverables for projects involving multiple contributors or deadlines. Demonstrated ability to provide excellent client service, exercise sound judgment, identify needs and constraints, recommend practical solutions, and manage com