Executive Support Administrator, Office of Vice Pres for Research & Office of Research Integrity, Stewardship, & Ethics at University of Rochester in Hylan

Job description

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. Job Location (Full Address): 140 Trustee Rd, Rochester, New York, United States of America, 14627 Opening: Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 100017 Office of the VP for Research Work Shift: UR - Day (United States of America) Range: UR URG 111 H Compensation Range: $30.87 - $46.25 The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations. Responsibilities: With general direction as to policy and priorities, and considerable latitude for independent judgment and decision-making, this position serves as a trusted executive support partner to the Vice President for Research (VPR) and provides executive and operational support to the Associate Vice President for Research Integrity (AVP-RI), the Office of the Vice President for Research (OVPR), and the Office of Research Integrity, Stewardship & Ethics (ORISE). The position anticipates executive needs, manages complex and competing priorities, coordinates high-level communications and initiatives, and ensures timely follow-through on decisions and commitments across the University research enterprise. The position plays a central role in the effective operation of OVPR and in the continued development and maturation of ORISE by coordinating projects, information, relationships, and administrative systems in a complex and evolving environment. The position represents OVPR and ORISE with discretion, diplomacy, and professionalism to senior University leadership, trustees, deans, faculty, staff, students, and internal and external partners, and routinely handles highly sensitive and confidential matters. ESSENTIAL FUNCTIONS Executive Partnership and Priority Management Serves as a trusted executive support partner to the VPR and AVP-RI, developing a strong understanding of leadership priorities, responsibilities, and key relationships in order to anticipate needs and enable effective use of executive time. Independently manages and prioritizes complex calendars, appointments, travel, and competing commitments; exercises sound judgment regarding access, urgency, sequencing, delegation, and escalation. Prepares the VPR and AVP-RI for meetings and decisions by gathering and synthesizing background information, coordinating agendas and briefing materials, and identifying outstanding issues requiring attention. Tracks executive decisions, commitments, deadlines, and follow-up; proactively identifies dependencies, unresolved items, and matters requiring leadership action. Handles time-sensitive and highly confidential assignments and communications with discretion, accuracy, and appropriate judgment. Coordinates complex domestic and international travel and executive logistics, including detailed itineraries and related arrangements. Strategic Initiatives, Projects, and Research Enterprise Coordination Coordinates high-priority initiatives and special projects on behalf of the VPR and AVP-RI across OVPR, ORISE, schools, and central University offices; maintains timelines, action items, and deliverables and facilitates timely follow-through. Develops and maintains project plans, trackers, and other organizational tools; follows up with stakeholders, identifies barriers or gaps, and supports resolution or escalation as appropriate. Coordinates selected institution-wide fun