Executive Personal Assistant to the CEO at Higgsfield AI in San Francisco, CA

Job description

Why work at Higgsfield AI? Higgsfield AI is the fastest-scaling generative AI company in history, hitting $1B in annual revenue run rate, 30M+ users worldwide, 6M+ generations per day, and powering 390 of Fortune 500 brands. We're building at the absolute frontier of AI-powered video creation and next-generation creative tools. Joining Higgsfield means becoming part of a high-impact team shaping the future of AI-native experiences, at a company that isn't just moving fast, but rewriting what fast looks like. About the role: Higgsfield AI is seeking an Executive Personal Assistant to provide high-touch, hands-on support to our CEO across travel, personal logistics, and day-to-day administrative needs. This role is focused on personally managing the details that keep the CEO's travel and day-to-day logistics running smoothly, from visas and flights to meals, luggage, transportation, reservations, and last-minute changes. Success in this role requires exceptional attention to detail, strong judgment, high availability, and a willingness to handle logistics directly from start to finish. The role requires significant travel and availability. This role reports to the Chief of Staff / Strategic Initiatives and works closely with the broader Office of the CEO. What you'll do: • Provide hands-on day-to-day travel, personal, logistical, and administrative support to the CEO. • Personally manage complex domestic and international travel, including visas, flights, hotels, airport services, ground transportation, multi-city itineraries, and last-minute changes. • Plan ahead for each destination, including routes, meeting locations, restaurants, transportation timing, and other practical details. • Travel with the CEO and make sure each trip runs smoothly, including check-ins, meals, luggage, clothing, drivers, security coordination, and changing plans as needed. • Handle personal logistics and errands, including restaurant reservations, gifts, swag, family travel coordination, and other last-minute needs. • Coordinate closely with the CEO's spouse, family, Chief of Staff, and broader Office of the CEO when logistics or plans change. • Personally execute requests end to end rather than outsourcing or delegating them to travel agencies, concierge services, or other assistants. • Track expenses carefully and ensure timely, accurate reconciliation and follow-up through Ramp and other finance tools. • Requirements: • 5+ years of experience providing executive, principal, family office, or similarly high-touch support. • Fluent Russian and English. • Strong experience personally managing complex international travel, including visas, multi-city itineraries, and last-minute changes. • Willingness and ability to travel extensively, including international trips and stretches of up to three weeks away at a time. • Strong judgment, attention to detail, and the ability to anticipate needs and solve logistical problems quickly. • Comfortable personally executing detailed administrative and logistical tasks without relying on further delegation or outsourcing. • Calm, discreet, resourceful, and highly responsive under pressure. • Strong written and verbal communication skills and comfort communicating directly with vendors, family members, internal teams, and external partners. • Strong cost awareness and disciplined expense management. • Collaborative and transparent, with the ability to work closely with a Chief of Staff and broader executive support team. • Must be based in San Francisco or within reasonable commuting distance and able to work fully in office whenever the CEO is in San Francisco. • Compensation & Benefits • We offer a competitive and thoughtfully structured compensation package designed to align with impact, experience, and long-term growth. • Base Salary: The anticipated salary range for this role is $110,000 - $175,000+, depending on experience, skills, scope, and location. • Equity: In addition to cash compensation, employees ar