Executive Business Partner at Marqeta in Oakland

Job description

As Marqeta's Executive Business Partner to our Chief Administrative Officer (CAO) , you will provide steady, reliable support to our dynamic CAO in a fast-paced environment. You'll leverage your exceptional organizational skills, resilience, and composure to navigate shifting priorities with ease. Operating behind the scenes, you'll serve as a proactive, detail-oriented, and unflappable partner who takes pride in ensuring seamless operations and anticipating needs before they arise. This is a high-touch executive support role — not a Chief of Staff function. With that role already filled on the CAO's team, the person hired into this role will own the operational and administrative backbone : managing calendars, coordinating across stakeholders, keeping projects on track, and ensuring nothing falls through the cracks. It's the right fit for someone who excels at execution and coordination — not strategy or policy. While we work Flexible First , this role requires in-person presence at our Oakland office every Tuesday, with additional in-office days as needed for key moments such as Board meetings and leadership team onsites. We'd love for you to join us! The Impact You'll Have Provide primary executive support to the CAO - including calendar management, expense reports, and complex travel arrangements. Administrative support (calendars, travel, expenses & team meetings) to two to three select members of the CAO’s leadership team. Manage CAO’s complex and dynamic calendar , navigating frequent changes and prioritizing meetings with sound judgment. Coordinate domestic and international travel with precision - including flights, hotels, ground transport, and dining - ensuring alignment with the CAO’s specifications. Prepare and process expense reports accurately and efficiently. Handle special projects and logistics such as team offsites, milestone and holiday gifts Anticipate needs, stay several steps ahead, and respond quickly in a highly fluid environment . Manage light operational or finance-related activities such as purchase orders and vendor coordination . Be willing to jump in wherever needed - whether that’s coordinating a last-minute meeting, troubleshooting a travel issue, or running out to grab coffee. Communicate clearly and professionally across the CAO’s leadership team and cross-functional partners. Maintain discretion, professionalism, and a sense of humor - even when things change unexpectedly. Who You Are 5+ years of professional experience in administrative support, with 2+ years of Executive level support (either C-Suite at a similarly-sized firm, or VP+ at a larger company) Demonstrated ability to manage executives' calendar and administrative needs with precision, speed, discretion, and exceptional attention to detail Experience supporting an executive with access to highly sensitive information (ideally a CHRO, CFO, CLO, or comparable role) Ability to perform this role in-person in our Oakland office every Tuesday, with willingness to be present in-person for other key moments (Board meetings, leadership team onsites, etc) Strong proficiency with Google Workspace, Slack, Zoom, and other key tools for managing work in a distributed global environment Nice-To-Haves Experience providing executive support in a remote/hybrid environment Experience working at a global company through a rapid growth phase Your Manager Maija Muncy , Chief of Staff Typical Process Application Submission Recruiter video call Hiring manager video call Virtual "Onsite" consisting of 4-5, 45 min calls Offer! Compensation and Benefits Marqeta is a Flex First company which allows you to choose your best working environment, whether that be from home or at a company office. To support Flex First, we calibrate pay to a competitive value according to working location. Compensation is aligned according to three tiers within the United States: National : A baseline tier that applies to most of the geographic territory of the United States. Pre