Executive Assistant to the President, Executive 2 at Minnesota State in MSSE

Job description

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). Working Title: Executive Assistant to the President, Executive 2 Institution: Minnesota State College Southeast Classification Title: Exec 2 Bargaining Unit / Union: 217: Non-Represented Employee Plan City: MSSE - Winona CampusRed Wing FLSA: Non Job Exempt Full Time / Part Time: Full time Employment Condition: Classified - Unlimited Salary Range: $26.58 - $37.78 Job Description Under limited supervision, this position will provide executive support to the President and senior leadership team including scheduling/calendar management, project management and tracking, presentation preparation, and stakeholder communications and coordination. This position works closely with the President on a wide variety of public affairs, administrative and executive matters, high priority projects and initiatives, and will organize, coordinate and translate initiatives and plans into action. The incumbent assists the President in balancing internal responsibilities with the external demands for the President’s participation including public relations. This position is eligible for a hybrid work environment, with a combination of remote and in-office work settings. This may be based out of the Winona campus or Red Wing campus. Manage the President’s Office. Collaborate and communicate with Southeast administrators, faculty, and staff and coordinate public relations. Coordinate research, presentations, reports, speeches, briefings and conference proposals for the President; develop and maintain confidential information. Exercise political acumen, tact, and diplomacy. Provide confidential executive support for the Office of the President in all areas of labor relations information analysis, data evaluation, discussions, and decision making. Assist the President in the development and implementation of college planning, operations, and strategic initiatives. Support college-wide initiatives through needs assessment; research and data analysis; develop strategies to promote innovation, change management, continuous improvement and student success. Conduct research to ensure messaging accuracy for drafting, reviewing and editing documents for the President. Stay current on governmental and community relations. Work to build and strengthen internal and external relationships and community outreach opportunities on behalf of the President and the Office of the President. Act as a liaison between the President and administration, faculty, staff and students, Minnesota State personnel, legislators, and the general public, maintaining strict confidentiality. Manage inquiries into the President’s Office, resolve situations using independent judgment and resources, keep the President informed of any high priority situations. Proactively identify and communicate emerging issues, challenges, or opportunities that warrant the President’s attention. Assist President with oversight of personnel-related matters and communications to include but not limited to employee performance and disciplinary matters. Inform, advise, and counsel the President on matters related to Presidential duties and activities. Ensure timely and accurate completion of college initiatives and annual work plan goals. Prepare reports and formson behalf of the President (i.e., Higher Learning Commission). Serve as a Cabinet member. Actively participate in Cabinet meetings where salary, budgets, employee performance, and labor relations matters are discussed, including but not limited to strike contingency planning. Review compliance with confidentiality standards and alignment with bargaining agreements. Participate in Cabinet decision making. Prepare and post Cabinet meeting agendas, official meeting minutes, and related documents on campus shared drive. Follow up on action items. Participate in all bargaining unit Meet & Confer and Faculty Shared Governance meetings. Prepare and post meeting agenda