Executive Assistant to the CEO, Harborview at UW in Seattle, WA

Job description

Job Description Harborview Medical Center – Administration has an outstanding opportunity for an Executive Assistant to the Chief Executive Officer of Harborview Medical Center. WORK SCHEDULE Day Shifts Onsite POSITION HIGHLIGHTS Executive-level assistance and administrative operations support to the Chief Executive Officer of Harborview Medical Center PRIMARY JOB RESPONSIBILITIES Advance executive priorities. Manage scheduling for the HMC CEO, aligning commitments with established priorities to support effective hospital operations. Deliver well-coordinated meetings and events. Independently coordinate committee meetings, special events, open forums, and hospital activities, managing accommodations, equipment orders and operation, and logistics. Strengthen administrative operations. Independently plan, coordinate, and implement policies and procedures that support HMC Administration and ensure compliance with all regulatory requirements. Build strong stakeholder partnerships. Serve as a liaison to the Board of Trustees, University Leadership, State officials—including the Governor’s office—and community leaders. Cultivate relationships and represent HMC in interactions with UW Medicine leaders, King County, the State of Washington, and other community entities. Support informed executive decision-making. Independently exercise delegated authority to support senior executives, including the CEO, and manage sensitive, high-priority tasks with discretion. Conduct research, collect data, prepare issues for executive review and escalate as appropriate—including inquiries, comments, and complaints—and provide timely recommendations for action. Develop clear, professional communications. Draft, edit, and finalize correspondence, reports, memos, letters, and meeting agendas; record, compose, and edit meeting notes as requested. Support responsible budget stewardship. As assigned, assist with budget preparation, interpretation, analysis, and monitoring, as well as approval of departmental expenditures. REQUIREMENTS Bring a strong foundation in executive support. A bachelor’s degree and 4-5 years of progressively responsible executive administrative support experience in a large, complex organization, including program management and office operations management. Contribute your experience supporting senior leadership. Experience reporting to a Director or higher-level leader. Put your technology skills to work. Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint, as well as Teams, Zoom, and SharePoint editing. Handle sensitive information with care. Ability to manage executive-level confidential information with tact, discretion, and diplomacy. Navigate a dynamic healthcare environment. Ability to work effectively under pressure, balancing frequent deadlines, ongoing interruptions, and shifting priorities in a high-volume academic healthcare setting. Communicate with clarity and professionalism. Excellent verbal and written communication skills, a professional demeanor, and demonstrated ability to prepare professional reports. Bring sound judgment and initiative. A demonstrated track record of exercising good judgment, taking appropriate initiative, and using discretion within the scope of the role. An equivalent combination of education and experience may substitute for stated requirements. ABOUT HARBORVIEW MEDICAL CENTER As the region's only Level I Trauma and verified burn center, Harborview Medical Center is a comprehensive healthcare facility owned by King County and operated by UW Medicine. It is dedicated to providing specialized care for a broad spectrum of patients from throughout the Pacific Northwest, including the most vulnerable residents of King County. It provides exemplary patient care in leading-edge centers of emphasis, including emergency medicine, trauma and burn care, neurosciences, ophthalmology, vascular surgery, HIV/AIDS, rehabilitation, mental health and substance abuse