Executive Assistant - (Fandango, GolfNow, and GolfPass) at Versant in Universal City, CA

Job description

The Opportunity: VERSANT is seeking a highly organized, proactive, and resourceful  Executive Assistant  to provide administrative and operational support to two senior leaders: the SVPs of Fandango Marketing & Partnerships and DTC Services & Portfolio Marketing. In this role, you will serve as a trusted administrative partner to both executives, helping manage competing priorities, coordinate complex schedules, facilitate communications, and support the effective operation of their respective teams. The ideal candidate demonstrates exceptional judgment, discretion, attention to detail, and the ability to anticipate needs while navigating a dynamic, fast-paced business environment. Why This Role Matters This position plays an important role in enabling two senior leaders to focus on strategic priorities, business partnerships, marketing initiatives, and organizational goals. By creating structure, facilitating communication, and ensuring seamless coordination across both offices, you will help strengthen operational effectiveness and support collaboration across VERSANT's digital services, marketing, and partnership functions. Success in this role requires a service-oriented mindset, strong ownership of responsibilities, and the ability to build trusted relationships with stakeholders at all levels. What You'll Do: Provide high-level executive support:  Manage complex calendars, coordinate meetings and travel arrangements including domestic and multi-time zone travel logistics, handle expenses, anticipate scheduling conflicts, and balance competing priorities across two senior executive offices. Serve as a trusted liaison:  Act as a primary administrative point of contact for internal and external stakeholders, facilitating professional, timely, and effective communication with senior leaders and cross-functional partners that represents the executives and teams well. Coordinate executive meetings and events:  Organize internal and external partner and client meeting logistics (including, when necessary, catering, IT, AV or other team summit logistical needs), prepare and distribute materials, coordinate audiovisual and video conferencing needs, and manage related arrangements to support productive executive engagements. Drive administrative and operational excellence:  Maintain organized files, documents, project tracking tools, support presentation creation, manage team subscriptions, periodic meeting notes, and office resources while ensuring accuracy, confidentiality, and accessibility. Support business initiatives and special projects:  Provide administrative and coordination support for marketing, partnerships, and DTC-related initiatives, including preliminary research, information gathering, and follow-up on assigned action items. Strengthen cross-functional collaboration:  Partner with administrative colleagues, business teams, and external partners to coordinate shared priorities, provide backup support when needed, and help ensure continuity across both executive offices. What You Bring: Bachelor's degree. Minimum of two years of professional experience, preferably supporting senior executives or leadership teams and supporting executives across multiple times zones with distinct work styles. Strong organizational skills and demonstrated ability to manage multiple calendars, shifting priorities, and competing deadlines. Excellent written and verbal communication skills, with the confidence and professionalism to interact with senior executives and external stakeholders. Exceptional attention to detail, sound judgment, and demonstrated discretion when handling confidential or sensitive information. Ability to work independently, anticipate executive needs, solve problems proactively, and maintain composure in a fast-paced environment. Strong initiative and follow-through, with the ability to identify problems, propose solutions, and complete work with minimal supervision; flexi