Executive Assistant at Sotera Health in Broadview Heights

Job description

The name Sotera Health was inspired by Soteria, the Greek goddess of safety, and reflects the Company’s unwavering commitment to its mission, Safeguarding Global Health®. Sotera Health Company is a leading global provider of mission-critical sterilization and lab testing and advisory services for the healthcare industry. With a combined tenure across our businesses of nearly 200 years and our industry recognized scientific and technological expertise, we help to ensure the safety of millions of patients and healthcare practitioners around the world every year. Across our 64 facilities worldwide, we have over 3,000 employees who are dedicated to safety and quality. We are a trusted partner to more than 5,800 customers in over 50 countries, including more than 40 of the top 50 medical device companies and 9 of the top 10 pharmaceutical companies. Job Summary: The Executive Assistant serves as a trusted partner to the Chief Executive Officer and Executive Chairman, providing high-level administrative and operational support to the Executive Office. In addition, this role serves as a key resource for the broader executive leadership team, providing in-office support, facilitating meetings and events, managing executive office logistics, and helping ensure the smooth day-to-day operation of the corporate office. The position also oversees Board of Directors and committee administration, ensuring effective meeting planning, communication, and engagement with Board members and executive leadership. The ideal candidate is a highly organized, proactive professional who thrives in a fast-paced environment and can effectively manage multiple priorities with exceptional attention to detail and sound judgment. This individual will regularly interact with senior executives, Board members, associates, and external stakeholders, representing the Executive Office with professionalism and discretion. Success in this role requires strong interpersonal and communication skills, a sense of urgency, and the ability to maintain the highest standards of confidentiality, integrity, and executive presence. Essential Functions Executive Support Provide administrative support to the Chief Executive Officer, Executive Chairman, Chief Financial Officer, and other executives based in Broadview Heights as needed – including calendar management, meeting coordination, travel arrangements, expense reporting, and meal planning. Anticipate executive needs and proactively manage priorities to maximize efficiency and effectiveness. Coordinate internal and external communications on behalf of executive leadership. Prepare meeting materials, presentations, correspondence, and other executive documents. Serve as a liaison between executive leadership, Board members, associates, and external stakeholders. Handle confidential and sensitive information with the highest level of discretion and professionalism. Executive Chairman, Board, and Committee Support Coordinate Board and Committee meetings including coordinating calendars, location, travel, meals, applicable audio-visual equipment, preparing materials, etc. Provide onsite support for Board and Committee meetings. Manage Board governance tool (Diligent) which includes uploading Board and Committee meeting materials into the tool in preparation for meetings. Coordinate activities and meeting logistics for external boards or committees supported by the Executive Chairman. Prepare and process Board-related expenses, reimbursements, and supporting documentation. Investor Relations Support Coordinate investor, analyst, and shareholder meetings and communications as needed. Distribute pre-earnings communications and materials to key shareholders, Board members, and the CEC. Monitor designated communication line for analysts on earnings release days. Distribute post-earnings analyst reports and related communications to Board members and the CEC. Office Manager Serve as the primary point of contact for day-to-day office o