Executive Assistant at SmartBear in Somerville, MA

Job description

SmartBear delivers application integrity for modern tech stacks, ensuring continuous, measurable assurance that software just works as intended with governance to operate at AI speed and scale. SmartBear offers deep test automation, API lifecycle management, and observability capabilities. With integrations across the SDLC, it sets a new quality standard for application delivery teams. SmartBear is trusted by developers, testers, and software engineers across 32,000 organizations, including 75% of the largest financial institutions and industry leaders such as Adobe, JetBlue, and Microsoft. SmartBear’s open source tools are downloaded more than 100 million times a month and have earned over 30,000 GitHub stars from the developer community. With its best-loved brands, including Swagger, TestComplete, Reflect, QMetry, Zephyr, and more, SmartBear meets customers where they are to make our technology-driven world a better place. Learn more at www.smartbear.com , or follow us on LinkedIn , X , and Reddit . At SmartBear, you will be part of a dynamic team solving one of the most critical challenges facing modern businesses: ensuring the integrity of software in an AI-driven world. Whether you are working directly with customers, driving go to market strategies, supporting operations, building products, or enabling teams, your contributions help shape the future of software quality for organizations worldwide. Join us in our mission. Executive Assistant Provide high-trust administrative support to C-suite executives, coordinating complex calendars, travel, and executive priorities. Play a key role in ensuring seamless executive, board, and quarterly business review meetings through proactive planning and follow-through. Collaborate across the executive assistant team and business functions while handling sensitive information with discretion. About the Role As an Executive Assistant you will: Manage complex calendars and day-to-day scheduling for executive leadership team members, board meetings, quarterly business reviews, and executive team meetings. Coordinate domestic and international travel arrangements, including flights, hotels, and ground transportation, and process expenses accurately and promptly through Concur. Prepare meeting agendas and documents, and oversee meeting logistics including room bookings, catering, technology, setup, and event coordination. Welcome and coordinate confidential executive-level candidates during onsite interviews, ensuring a professional and discreet experience. Respond to selected administrative requests from executive leadership direct reports, prioritizing competing needs and communicating progress and completion. Support onboarding for new C-suite executives, anticipating needs, coordinating logistics, and partnering with internal stakeholders to ensure a smooth transition. We are looking for you if you have: 2–5 years of experience providing executive administrative support, including support for C-suite executives. High school diploma or GED required. Proficiency with Microsoft Office applications, particularly Outlook, and experience managing complex scheduling and communications. Excellent organization, attention to detail, and ability to prioritize multiple time-sensitive requests with minimal oversight. Strong written and verbal communication, sound judgment, discretion with confidential information, and a collaborative, proactive approach. Why you should join the SmartBear crew: You can grow your career at every level. We invest in your success as well as the spaces where our teams come together to work, collaborate, and have fun. We love celebrating our SmartBears; we even encourage our crew to take their birthdays off. We are guided by a People and Culture organization - an important distinction for us. We think about our team holistically – the whole person. We celebrate our differences in experiences, viewpoints, and identities because we know it leads to better outcomes. Did yo