Executive Assistant at RxSight in Aliso Viejo, CA

Job description

Description RxSight® is an ophthalmic medical technology corporation headquartered in Aliso Viejo, California that has commercialized the world’s first and only adjustable intraocular lens (IOL) that is customized after cataract surgery. The company’s mission is to revolutionize the premium cataract surgery experience by allowing surgeons to partner with their patients to achieve optimized results for every unique eye. OVERVIEW: The Executive Assistant provides high-level administrative and operational support to the Chief Commercial Officer (CCO) and other designated senior leadership positions. This highly visible role coordinates executive priorities, calendars, communications, meetings, travel, and confidential business matters, with particular emphasis on supporting the commercial organization. The successful candidate is proactive, resourceful, highly organized, and exercises exceptional judgment, professionalism, and discretion while managing competing priorities in a fast-paced public company environment. ESSENTIAL DUTIES AND RESPONSIBILITIES: Executive & Administrative Support Provide comprehensive administrative support to the Chief Commercial Officer and other designated senior leaders, as needed. Manage complex executive calendars, prioritize competing requests, coordinate meetings, and anticipate scheduling conflicts to maximize executive effectiveness. Draft, edit, proofread, and prepare executive correspondence, reports, presentations, meeting materials, and other business documents with exceptional accuracy and professionalism. Manage incoming inquiries and communications, exercising sound judgment, discretion, and professionalism while ensuring timely follow-up. Anticipate the needs of the Chief Commercial Officer and supported senior leaders and proactively resolve administrative and logistical issues. Coordinate commercial leadership activities, including leadership meeting logistics, calendars, agendas, presentations, meeting notes, and follow-up on action items. Build strong relationships with executives, employees, customers, commercial partners, and external business contacts while serving as a trusted representative of the supported leaders. Support commercial strategic initiatives, cross-functional projects, and senior leadership priorities while maintaining the highest level of confidentiality. Organize office operations, procedures, and executive administrative activities to ensure efficient workflow. Meeting & Event Coordination Plan, schedule, and coordinate executive and commercial leadership meetings and onsite or virtual events, ensuring meeting materials, technology, catering, logistics, and follow-up activities are completed seamlessly. Coordinate commercial leadership meetings, cross-functional meetings, company events, executive off-sites, and leadership retreats as requested. Prepare meeting agendas, presentations, supporting documentation, and action item summaries. Coordinate company-sponsored meals and hospitality arrangements as requested. Travel & Expense Management Coordinate complex domestic and international travel arrangements for the Chief Commercial Officer and other designated senior leaders, including flights, hotels, ground transportation, visas, and detailed itineraries. Prepare, review, and reconcile travel and expense reports using Concur or equivalent expense management systems. Anticipate travel changes and resolve travel-related issues with minimal disruption. Other Responsibilities Handle highly confidential business, personnel, commercial, and corporate information with the highest level of integrity, professionalism, and discretion. Represent the Chief Commercial Officer and other supported senior leaders professionally in all internal and external interactions. Maintain organized executive records, commercial leadership materials, meeting documentation, and action-item tracking in accordance with company policies and document retention requirements. Perform other dut