Executive Assistant at Progyny in New York, NY

Job description

Thank you for considering Progyny! Progyny is seeking a skilled, high-energy, and highly motivated individual to provide executive support to Progyny’s Leadership Team, with a primary focus on managing complex calendars for multiple executives. We are looking for someone who can take a broad perspective and anticipate needs before being asked. You should be comfortable working in a dynamic environment, taking initiative, delivering high-quality, accurate work, and exercising sound judgment when prioritizing across multiple tasks. You will interact with a range of stakeholders, including C-suite executives, outside organizations, and business partners. A professional demeanor and the ability to remain calm while multitasking are essential. What you’ll do… Manage complex calendars and schedule meetings for multiple executives, ensuring priorities, logistics, and follow-up needs are coordinated effectively Maintain regular communication (via email, text/SMS, telephone, face-to-face conversations) with executives to jointly manage calendars, meetings, and evolving priorities Liaise between executives and internal departments, teams, and external stakeholders Coordinate domestic travel arrangements and prepare itineraries Prepare and submit monthly expense reports accurately and on time Order daily lunch for the executive team Assist executives with printing, scanning, mailing, and other ad hoc administrative needs About you… 5+ years of administrative experience supporting multiple executives, including C-suite leaders Excellent proficiency in Microsoft Outlook, with a demonstrated ability to maintain complex executive calendars; strong skills in Excel, Word, and PowerPoint Technologically savvy and comfortable using digital applications and online resources Highly organized and detail-oriented, with the ability to manage multiple priorities and ensure nothing slips through the cracks Proactive and able to anticipate needs weeks, months, and quarters in advance Demonstrated ability to make accurate, timely administrative judgments; knows when to act independently and when to escalate Exemplary interpersonal skills and the ability to collaborate effectively with people across functions, backgrounds, and organizational levels Please note: This is not a digital nomad or remote international position; candidates must be based in the United States. Progyny is unable to provide visa sponsorship for this position. Candidates must be authorized to work in United States without the need for sponsorship, now or in the future. About Progyny: Progyny (Nasdaq: PGNY) is a global leader in women’s health and family building solutions, trusted by the nation’s leading employers, health plans and benefit purchasers. We envision a world where everyone can realize dreams of family and ideal health. Our outcomes prove that comprehensive, inclusive and intentionally designed solutions simultaneously benefit employers, patients and physicians. Our benefits solution empowers patients with concierge support, coaching, education, and digital tools; provides access to a premier network of fertility and women's health specialists who use the latest science and technologies; drives optimal clinical outcomes; and reduces healthcare costs. Our mission is to empower healthier, supported journeys through transformative fertility, family building and women’s health benefits. Headquartered in New York City, Progyny has been recognized for its leadership and growth as a TIME100 Most Influential Company, CNBC Disruptor 50, Modern Healthcare's Best Places to Work in Healthcare, Forbes' Best Employers, Financial Times Fastest Growing Companies, Inc. 5000, Inc. Power Partners, and Crain's Fast 50 for NYC. For more information, visit www.progyny.com . Our perks: Family friendly benefits: Paid family and parental leave, preconception, fertility and family building benefits (including egg freezing, IVF, and adoption support), family and pet care fund, and Parents’ Employee