Executive Assistant at Howard University in Holy Cross Hall

Job description

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission. At Howard University, we prioritize well-being and professional growth. Here is what we offer: Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support Work-Life Balance: PTO, paid holidays, flexible work arrangements Financial Wellness: Competitive salary, 403(b) with company match Professional Development: Ongoing training, tuition reimbursement, and career advancement paths Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture Join Howard University and thrive with us! https://hr.howard.edu/benefits-wellness JOB PURPOSE: The Executive Assistant provides high-level administrative, operational, and strategic support to the Dean of the Howard University School of Divinity. The position manages the Dean’s schedule and executive workflow, coordinates office operations, supports relationships with internal and external stakeholders, and helps ensure that the priorities of the Office of the Dean are advanced efficiently and professionally. The Executive Assistant exercises considerable discretion and independent judgment, manages confidential and politically sensitive matters, and represents the Office of the Dean with professionalism, responsiveness, and hospitality. SUPERVISORY AUTHORITY: No Supervisory Authority NATURE AND SCOPE: PRINCIPAL ACCOUNTABILITIES: 1. Executive Support to the Dean | 40% Proactively manages the Dean’s complex calendar, appointments, meetings, and scheduling commitments involving faculty, staff, students, university leadership, alumni, donors, and external partners. Provides professional gatekeeping and access management, exercising discretion and independent judgment when coordinating requests for the Dean’s time and attention. Prioritizes meetings, activities, and commitments in alignment with the Divinity Forward strategic plan and the Dean’s institutional priorities. Drafts, reviews, proofreads, and prepares memoranda, letters, briefs, reports, documents, and other correspondence on behalf of the Dean. Responds to designated email correspondence and other communications on behalf of the Dean, as authorized. Coordinates the Dean’s travel arrangements, including flights, lodging, ground transportation, itineraries, and communication with the university travel agency. Reconciles purchasing card transactions, prepares spend authorizations, and maintains supporting documentation in accordance with university requirements. Maintains appropriate confidentiality regarding executive communications, personnel matters, university business, and other sensitive information. 2. Office Operations | 25% Manages and continuously improves the administrative workflow, procedures, and daily operations of the Office of the Dean. Establishes systems that support timely communication, effective coordination, accurate recordkeeping, and completion of administrative priorities. Coordinates administrative workflow among the Dean, Associate Dean, faculty, staff, students, and other university offices. Serves as the Office of the Dean’s administrative liaison for information technology, facilities, housekeeping, repairs, access requests, equipment orders, cleaning schedules, and related operational needs. Oversees front-desk coverage and ensures that visitors, callers, and guests receive professional, timely, and welcoming assistance. Maintains current organizational charts, faculty and staff directories, the Dean’s biography and photograph, HUSD logos, and other official office resources. Provides administrative support to the Associate Dean and other senior personnel on specific assignments as directed by the Dean. Performs limited clerical support, including document preparation, proofreading, printing, and tra