Executive Assistant at Happyrobot.Ai

Job description

About HappyRobot HappyRobot is the infrastructure for enterprises to build and orchestrate AI workforces. Our AI workers don't just communicate through voice and email - they make decisions, take action, and run operations autonomously across entire enterprise systems. Born in Y Combinator (S23) and backed by a16z, Base10, Prysm Capital and Eurazeo with over $150M raised, we power critical operations for global enterprises worldwide. Our platform is battle-tested in the most demanding environments, where AI has real consequences. We started in logistics, built our own voice stack, models, and orchestration layer from the ground up, and are now bringing that infrastructure to every enterprise that runs the real economy. Learn more about our vision in our manifesto. About the Role We’re looking for a highly organized, proactive, and resourceful Executive Assistant to support part of our leadership team and keep our operations running smoothly. This is a unique opportunity to work closely with leadership in a fast-paced, high-growth environment. What You’ll Do • Manage calendars, schedule meetings, and coordinate travel for the founders. • Prioritize and handle incoming requests, ensuring the best use of their time. • Prepare meeting agendas, take notes, and follow up on action items. • Act as a key point of contact between the founders and internal/external stakeholders. • Assist with special projects, research, and confidential tasks as needed. Must have • 3+ years of experience supporting C-Suite Executives • Proven experience managing complex, high-volume calendars across multiple time zones • Exceptionally organized & detail-oriented – you can juggle multiple priorities seamlessly. • Strong communication skills – you anticipate needs and keep things running smoothly. • Discretion & professionalism – you handle confidential matters with care. • Proactive & resourceful – you find solutions before problems arise. Why join us? • Join a world-class team of engineers and builders. • Backed by top investors including a16z, Y Combinator, Base10, Prysm Capital and Eurazeo. • Have ownership and autonomy of projects and are encouraged to ship. • Comprehensive Benefits including healthcare, dental, vision coverage. • Competitive salary + equity in a high-growth startup. Our Operating Principles Extreme Ownership We take full responsibility for our work, outcomes, and team success. No excuses, no blame-shifting — if something needs fixing, we own it and make it better. This means stepping up, even when it’s not “your job.” If a ball is dropped, we pick it up. If a customer is unhappy, we fix it. If a process is broken, we redesign it. We don’t wait for someone else to solve it — we lead with accountability and expect the same from those around us. Craftsmanship Putting care and intention into every task, striving for excellence, and taking deep ownership of the quality and outcome of your work. Craftsmanship means never settling for “just fine.” We sweat the details because details compound. Whether it’s a product feature, an internal doc, or a sales call — we treat it as a reflection of our standards. We aim to deliver jaw-dropping customer experiences by being curious, meticulous, and proud of what we build — even when nobody’s watching. We are “majos” Be friendly & have fun with your coworkers. Always be genuine & honest, but kind. “Majo” is our way of saying: be a good human. Be approachable, helpful, and warm. We’re building something ambitious, and it’s easier (and more fun) when we enjoy the ride together. We give feedback with kindness, challenge each other with respect, and celebrate wins together without ego. Urgency with Focus Create the highest impact in the shortest amount of time. Move fast, but in the right direction. We operate with speed because time is our most limited resource. But speed without focus is chaos. We prioritize ruthlessly, act decisively, and stay aligned. We aim for high leverage: the biggest results fro