Executive Assistant at Crane in Elyria, OH

Job description

Crane Aerospace and Electronics has an exciting opportunity for an Executive Assistant at our Elyria, OH location. About Crane: Crane Aerospace & Electronics supplies critical systems and components to the aerospace and defense markets. You’ll find Crane Aerospace & Electronics in some of the toughest environments: from engines to landing gear; from satellites to medical implants and from missiles to unmanned aerial systems (UAS). Our Crane Aerospace & Electronics Elyria facility has been a bedrock in the community-friendly town of Elyria, Ohio, for more than a century. Known for our excellence in pumping technology, our Elyria site produced the first-ever positive displacement pump for high performance piston engine aircraft and even supplied pumps for Charles Lindbergh in the 1930s. We have more than 150,000 fuel and lubrication pumps in service today and are proud to offer custom thermal management system solutions for a range of next-gen applications. Start the next chapter of your career with Crane Aerospace & Electronics! Job Summary : The Executive Assistant to the Vice President of Quality performs administrative and office support activities for one or more executives in Aerospace & Electronics. This role requires a high level of professionalism, discretion, and organizational skills to support the executive team effectively. Essential Functions : Proactively manage Outlook calendar, regularly perform schedule maintenance, and resolve scheduling conflicts. Schedule and coordinate internal and external meetings, including virtual and hybrid formats. Manage incoming and outgoing mail, package delivery, and correspondence. Prepare and organize materials for meetings, appointments, and presentations, ensuring accuracy and timeliness. Coordinate complex global and domestic travel arrangements, including organizing multi-city travel schedules/itineraries, travel documents (Visas, passports), and expense reporting. Compile, create, and maintain various reports, databases, and charts using advanced software applications (e.g., Excel, PowerPoint, SharePoint). Partner with management to foster a collaborative working environment, promote leadership, and exercise sound judgment and professionalism. Train, mentor, and provide guidance to other Administrative Assistant employees to ensure consistent support across the organization. Act as a liaison between the executive team and internal/external stakeholders, ensuring clear communication and follow-up on key initiatives. Maintain confidentiality and handle sensitive information with discretion. Perform any other tasks assigned by the supervisor or management. Eligibility Requirement : This position may require access to Controlled Data or Information. Where the position requires such access only US Persons will be considered. As a US Department of Defense contractor, we are bound by International Traffic in Arms Regulations (ITAR). Non-Essential Functions : Identify opportunities to improve and streamline the quality and efficiency of administrative processes. Aid management in the implementation of organizational changes and initiatives. Support event planning and coordination for site-level activities, including employee engagement events and executive visits. Minimum Qualifications : Experience : Five (5) or more years of experience supporting an executive level position(s) Knowledge : High level MS Office proficiency (Outlook, Word, Excel and PowerPoint) Skills/Abilities : Strong customer service, interpersonal, and leadership skills; Self-directed and able to perform assignments independently; Demonstrated pro-active approach and flexibility with change; Ability to multitask and prioritize a heavy workload; Ability to establish and maintain effective working relationships with internal staff and outside professionals Education/Certification : Two-year degree or equivalent Preferred Qualification s: Executive or senior level administrative /project management experience in a