Executive Administrative Assistant (EA) at The Aerospace Corporation in El Segundo, CA

Job description

The Aerospace Corporation is the trusted partner to the nation’s space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space— delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you’ll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space. Building on The Aerospace Corporation's reputation as a trusted, impartial advisor with integrity and dedication to mission success, the Civil Systems Group (CSG) combines deep technical expertise with market-leading innovation to help our customers solve complex systems engineering and integration challenges. CSG is organized by core customer-facing lines of business to manage and grow programs within NASA, NOAA, and the NNSA, while extending our capabilities to other civilian federal government agencies fully integrated within Aerospace rules, regulations, processes, values, and behaviors. The Aerospace Corporation is seeking an Executive Administrative Assistant (Executive Administrative Partner- Administration & Support) to provide support to Senior Vice President (SVP) of the Civil Systems Group (CSG). CSG serves as a technical advisor to U.S. civil agencies, including NASA, NNSA, and NOAA, as well as international allies and companies engaged in space systems for exploration, environmental monitoring, and space operations. As an integral member of the organization’s management team and focal point for the group, the individual provides collaborative administrative leadership to ensure effective and efficient group operations. They are proactive and take initiative to solve problems independently with autonomy to positively impact the productivity and efficiency of the organization and its leader. This person contributes to key business-related decisions, takes ownership of processes and procedures, and works closely with leaders, colleagues and customers across the enterprise to ensure the organization runs smoothly and meets internal/external deadlines. The selected candidate will be required to work full-time, on-site at our facility in El Segundo, CA. What You Will Be Doing Serve as the lead executive administrative coordinator for the CSG Front Office: this role is the front-line interface for internal and external connections to the SVP and CSG leadership team and will facilitate a professional and formal representation of our values and brand. This role is a dynamic partnership where you will be contributing to implementing the strategy and goals of the organization. Act as a partner, representative, and point of contact for executive with frequent interaction with Board of Trustees, corporate management, various levels of internal management, as well as government customers, contractors, and other high-level officials Organize and prioritize critical issues and information to facilitate responsiveness and efficient decision making​ Lead special projects, tracks, manages, and develops plans to achieve milestones within schedule Establish and maintain administrative organization structure of meeting notes, briefings, white papers, and decisions for the SVP Establish and continuously improve upon administrative processes and introduce best practices that enable and achieve operational efficiency and deliver optimal customer service Manage group, corporate, and customer reports/deliverables/org charts (compile/edit/publish) Prepare and send correspondence, emails, letters, presentations on behalf of executive(s) Executes strategic, proactive, and complex calendar/meeting/event planning, management and conflict resolution Arranges complex travel coordination, logistics, and expense reporting for leadership Manages the coordination of employee support for the