Executive Administrative Assistant at Marriott Vacations Worldwide in MVW Headquarters

Job description

Education Bachelor's degree in Business Administration, or a related discipline, preferred or at least five years’ post-study work experience. High school diploma/G.E.D. equivalent required. Experience Minimum of three years of administrative or office coordination experience, ideally within the timeshare industry. Work setup 5x a week onsite/ Office hours - 8AM to 5PM Skills/Attributes Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams PowerPoint, SharePoint), working knowledge of Power BI an advantage. Demonstrates a professional demeanor, is well-organized, an innovative thinker, and has strong attention to detail. Excellent organizational and time management skills to manage multiple tasks, projects, and juggle priorities. Strong problem-solving abilities and a proactive mindset. Excellent interpersonal skills to engage with cross-functional teams, customers, field leaders, and senior leaders to achieve set goals. Ability to work flexibly and effectively with others (team player). Capability to manage multiple priorities and commitments concurrently. Proven ability to recognize and provide the appropriate level of detail required by each stakeholder. Ability to follow procedures accurately and consistently. Demonstrated critical thinking skills. Excellent verbal and written communication skills. Position Summary Provide executive administrative support to the Chief Revenue Management Officer and organizational support to the Inventory Revenue Management (IRM) leadership team. Manage complex calendars, prioritize meeting requests, coordinate travel, and prepare expense reports. Serve as a central point of coordination for the executive office, facilitating timely communication with corporate, regional, and field stakeholders. Greet visitors to the IRM Executive Office and direct inquiries to appropriate contacts. Prepare correspondence, presentations, meeting materials, and other documents; maintain organized records; and process departmental invoices and contract documentation in accordance with company procedures. Coordinate leadership meetings, business reviews, conferences, and associated travel and logistics for the Chief Revenue Management Officer and IRM leadership. Compile inventory and revenue management business performance reports and presentation materials from information provided by the team. Prepare agendas, record meeting minutes, track action items, and coordinate follow-up with responsible stakeholders. Support departmental administrative processes, including records management, expense reporting, payroll submissions, invoices, and purchase orders, as required. Complete assignments independently with minimal direction, exercising sound judgment, discretion, and attention to detail. Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Speak with others using clear and professional language and answer telephones using appropriate etiquette. Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors. Expected Contributions Executive Officer Support Manage the Chief Revenue Management Officer’s calendar and meeting schedule, prioritizing requests and resolving scheduling conflicts in alignment with business priorities. Coordinate travel for the Chief Revenue Management Officer, including transportation, accommodations, itineraries, meeting materials, and post-trip expense re